Recording transits
Responsibility for recording file transits
Files required already in action
Transit of files
+
Charging files on numerical index Recording of connected files
Recording transit of 'foreign' files... Transits recorded on file covers
Checking of "P.A." files
Registration of mail
Numbering of file covers
Docketing procedure
Action slips attached to files
Nominal indexes
Visible edge indexes
Use of guide cards
...
Difficulties with tracing files
69
Item
256
257
258
259-260
261
...
262
263
264
265
266-269
270
271-273
274
275
276
277
278
Use of reference slips
***
4.
279-280
Searching for files in officers' rooms and preparation of
file lists
281-283
The use of emergency transit cards
284
...
Registration of receipt and despatch of savingrams, etc. 285-286
Despatch cover notes
287
...
Recording despatch of telegrams
288
Telegram index
289
Use of addressing machine
290-291
File tracing books
Use of composite rubber stamps
Duplicate recording
292
293
294
Monthly reports of work volume
"Bring up" procedure
Responsibility for "bringing up" a file
Departmental file lists
Minute numbering
Page referencing
Retention of chit books
....
+
Design of chit book G.F. 53
Storage of papers
Franking of official mail
Duplicate chit book recording...
CLERICAL AND EXECUTIVE Staff GradiNG
Definition of responsibility
Grade III Clerks
Grade II Clerks
:
Grade I Clerks
Executive Officers Grade II
Executive Officers Grade I
MOTOR DESPATCH SERVICE
Present arrangements
Equipment
•
Frequency of service...
Outdoor staff fully employed on service
:
...
295-296
297
298
299-300
301-302
303
...
T
304-305
306-307
308-311
312-313
:
314
315
...
316-317
318
...
319
320
•
321
322
323
324
325
No comments yet.
Private notes are available after approval.