TNAG-1331-FCO40-1758-Future-of-Hong-Kong-test-of-the-acceptability-of-the-Joint-D-1984 — Page 67

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(b) SEO will allocate a serial number to

each Form II for identification and future

retrieval purposes. The serial number

will be constructed as follows:-

1st block Prefix indicating the

category of submissions;

2nd block

Date of receipt;

3rd block

Suffix indicating the

(c)

(a)

name of the Assessment Team responsible.

(e.g. A/28.9/B1, C/1.10/A2 etc.)

All Form IIs in respect of submissions received on a particular date will be placed in a hard cover folder, with the date or period clearly labelled outside. These folders will be kept in the Monitors' offices in chronological order.

Extracts from all Form IIs on specific subjects (e.g. nationality, land leases, etc.) will be copied to individual subject files to facilitate monitoring of the trend of opinion assessed.

Retrieval of

(a)

submissions

and Form I

and IIs:

(b)

Form II of a particular date can be located in the folder of that date (or of the relevant period).

An index list (in order of registration numbers, and showing the related Form II serial number) will be prepared, reference to which will facilitate the retrieval of Form Is and submissions.