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to His Majesty's Government, by the earliest opportunity, on the absolute necessity of the expenditure which he may have incurred without their previous sanction.
349. In the case of public works of magnitude to be undertaken in 'any Colony, and to be defrayed by Parliamentary Grant the following rules must be observed :-
1. That as a preliminary step to any such work,
a survey and estimate shall be made by an Officer acting under the orders of some responsible Department.
2. That on a first application for a vote of money, an estimate of the sum likely to
be required for the whole work shall be laid before the House of Commons.
3. In cases in which such works may require more than one year for their completion, and where money is proposed to be voted on account, there shall be submitted to
the House in each year, and before a further vote is proposed, a statement of the sums already voted, of the money actually expended up to the date of the last accounts, of all outstanding demands, and of the sum still wanting to complete
the work; and any deviations from the original plan, or any contemplated addition to the magnitude or expense of the whole
work, will be inserted in the estimate of the year.
4. No Department of the Government shall authorise any Officer to enter into contract ,for any work, beyond the limits of the annual grants of money, without the
sanction of a Minute of the Lords of the Treasury, which will be laid before the House with as little delay as possible.
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§ II. Colonial Estimates.
of
350. In the Colonies not possessing Represen- tative Assemblies, the Governor should submit to the Council of his Government, before the expiration of the month of June, in each year, such an Estimate as he may think necessary the whole expenditure, not already fixed under the sanction of His Majesty's Government, which is intended to be charged upon the Colonial revenue for the year then next ensuing, and he should transmit to the Secretary of State by the earliest opportunity, the Ordinance providing for the services of that year.
351. When the annual Estimate shall have "been passed by the Council, and the Ordinance confirmed by His Majesty, the expenditure of the year must be held to be definitely limited and arranged. Should, however, any further dis- bursements on account of the service of that year
be required, which could not have been foreseen, the proper course will be for the Governor to submit to the Legislative Council a Supplementary Estimate of the expenditure so required.
352. The Governor should transmit with the Annual Estimates such full and sufficient infor- nation as to every expense of an unusual nature therein comprised as may be necessary to enable His Majesty's Government to decide upon the propriety of the proposed expenditure, together with a table exhibiting the variations from the preceding year.
353. The Governor should, at the same time that he proposes to the Council the Estimate of the ensuing year's expenditure, submit to them the draft of any Ordinance which necessary to provide the ways and means by which the expenditure is to be met.
be may
354. Superseded by Circular of 20th January
1875.
355. The control of the Local Auditor over all Revenue and Receipts, extends to a comparison of Receipts with all Collector's Books, and with Statements, Returns, and other documents which may serve to establish that the sums received are
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