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PUBLIC RECORD OFFICE

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343. Whenever the approval of His Majesty's Government to any provisional appointment is received by the Governor, he must cause the same to be transferred to the Schedule of Fixed Establishment.

344. As a general rule, the Governor must not propose to the Council the execution of any new public work, or of extensive alterations and

improvements in any existing building, etc., for which he has not obtained the previous sanction of His Majesty's Government.

345. Whenever the Governor may apply to the Secretary of State for such authority, he must send with such application all the necessary

plans, estimates, and specifications, according to which the projected work is to be carried into execution, together with an account of the cost to be incurred under specific heads of expenditure, and a report of the grounds on which the work is recommended.

346. When the sanction of His Majesty's

Government has been given, the Governor will lay before the Council, at their meeting, to take into

consideration the General Estimates for the year next ensuing, the plans, estimates, and specifica- tions of the proposed work, with any other information which he may consider necessary;

and when the Council has voted the funds required for the work, the Governor may proceed with it, without waiting for further authority.

347. But should the Governor be of opinion

that the work is urgently required, and that serious inconvenience might result from delaying it (after the sanction of His Majesty's Govern- ment had been obtained) until the period wheu

the Annual Estimates are brought forward, he may propose to the Council a Supplemental Estimate for that purpose.

348. Special cases may arise of pressing emergency (more particularly in distant Colonies), in which it might not be practicable to obtain the previous sanction of His Majesty's Government for a proposed work. In such cases the Governor will not fail to call for and to lay before the Council the necessary plans, estimates, and specifications according to which the work is to be carried into execution, and to report fully

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to His Majesty's Government, by the earliest opportunity, on the absolute necessity of the expenditure which he may have incurred without their previous sanction.

349. In the case of public works of magnitude to be undertaken in any Colony, and to be defrayed by Parliamentary Grant the following

rules must be observed :—

1. That as a preliminary step to any such work, a survey and estimate shall be made by an Officer acting under the orders of some responsible Department.

2. That on a first application for a vote of money, an estimate of the sum likely to be required for the whole work shall be laid before the House of Commons.

3. In cases in which such works may require more than one year for their completion, and where money is proposed to be voted on account, there shall be submitted to the House in each year, and before a further vote is proposed, a statement of the sums already voted, of the money actually expended up to the date of the last accounts, of all outstanding demands, and of the sum still wanting to complete the work; and any deviations from the original plan, or any contemplated addition to the magnitude or expense of the whole work, will be inserted in the estimate of the

year.

4. No Department of the Government shall authorise any Officer to enter into contract for any work, beyond the limits of the annual grants of money, without the sanction of a Minute of the Lords of the Treasury, which will be laid before the House with as little delay as possible.

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