يسيا
PUBLIC RECORD OFFICE
Reference :-
C.O.
+885
17 PUBLIC RECORD OFFICE, LONDON
ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC-
COPYRIGHT PHOTOGRAPH-NOT TO
70
the writer, and of the Secretary of State to whom it is addressed, the subject of the despatch, and the number of its enclosures.
172. Its enclosures should be noted in the margin, and reference made in the body of the despatch to such portions of them as inay require particular attention.
173. The enclosures must be copied separ- ately on folio paper, corresponding in size with the despatch transmitting them, and must also be written in a large and distinct hand, with dark ink; the paragraphs of each enclosure should be numbered. If an enclosure should be a copy of a despatch or letter, it should be preceded by a heading designating the person by whom, the person to whom, it is written, and the date. If it be a copy of a petition or memorial, a similar descriptive heading should be prefixed.
174. Should the enclosures be in any foreign language, translations of them, as well as copies, are to be forwarded.
175. The enclosures are also to be paged consecutively through the whole series ;
but each enclosure should be separately numbered, and docketed like the despatch, and the docket should specify that the document is an "Enclosure in despatch, No. ——of ——.”
176. If any printed documents are trans- mitted as enclosures, six copies of each should be sent, if they are easily to be procured. In case of newspapers or other printed documents, of which only a portion may require attention, the portion referred to should be cut out, and pasted on foolscap paper, with a note at the head of the date and title of the paper from which it is extracted, the five extra copies required being annexed in an appendix.*
177. Despatches forwarded to the Secretary of State should be accompanied by a schedule,† and likewise with a statement of the numbers and dates of all despatches which the Governor may have received from the Secretary of State since the preceding occasion, in lieu of a separate acknowledgment of each despatch.
• See Circular, 12th March, 1884.
By Circular of 5th October, 1894, the schedule is required to be sent in duplicate.
21249
9 2
PUBLIC RECORD OFFICE
Reference :-
C.O.
+885
17 PUBLIC RECORD OFFICE, LONDON
ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC-
COPYRIGHT PHOTOGRAPH-NOT TO
very communication, therefore, to Public Department in this Country nore immediately relate, must in the ance be addressed to the Secretary of th the exceptions hereafter mentioned; ases in which the Colonial Office is the channel of communicating with partments, the matter to be reported embodied in a memorandum addressed epartinent concerned, and forwarded to tary of State in a covering despatch.
'he Governor's Despatches should be n a large and distinct hand, with dark
folio paper of uniform size; and an argin of about one-third of a page : left.
They are to be numbered in succession,
ing annually with a fresh series, with- ruption from changes in, His Majesty's
ent.
Sach despatch should be confined as possible to a single subject. The hs of each despatch should
be
1, and if it consists of two or more
pages should be numbered.
When any Colonial or Imperial law, or ious letters or despatches, are referred must be described by their numbers
, either in the body of the despatch or irgin.
Each despatch must be docketed.
The
hould specify the date and place of
ie despatch was written, the name of
8