CO885-(16-18) — Page 113

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PUBLIC RECORD OFFICE

Reference :-

C.O-885

17 PUBLIC RECORD OFFICE, LONDON

ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC- COPYRIGHT PHOTOGRAPH-NOT TO

PUBLIC RECORD OFFICE

C.O.

Reference :-

+885

69

CHAPTER VII.

CORRESPONDENCE.

§ I. Mode in which Governors and Officers administering Colonial Governments (with certain exceptions in the West Indies and West Africa) are to conduct their Official Correspondence.

165. Governors, or Officers administering Colonial Governments, must address the Secre tary of State for the Colonial Department alone on all matters connected with their Govern-

ment.

166. Every communication, therefore, to whatever Public Department in this Country

it may more inmediately relate, must in the first instance be addressed to the Secretary of State, with the exceptions hereafter mentioned; but in cases in which the Colonial Office is merely the channel of communicating with other Departments, the matter to be reported may be embodied in a memorandum addressed to the Department concerned, and forwarded to the Secretary of State in a covering despatch.

167. The Governor's Despatches should be written in a large and distinct hand, with dark ink, on folio paper of uniform size; and an inner margin of about one-third of a page should be left.

168. They are to be numbered in succession, commencing annually with a fresh series, with- out interruption from changes in His Majesty's Government.

169. Each despatch should be confined as much as possible to a single subject. The paragraphs of ench despatch should be numbered, and if it consists of two or more sheets the pages should be numbered.

170. When any Colonial or Imperial law, or any previous letters or despatches, are referred to, they must be described by their numbers and dates, either in the body of the despatch or in the margin.

171. Each despatch must be docketed. The docket should specify the date and place of which the despatch was written, the name of

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17 PUBLIC RECORD OFFICE, LONDON

ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC- COPYRIGHT PHOTOGRAPH-NOT TO

69

CHAPTER VII.

CORRESPONDENCE.

le in which Governors and Officers inistering Colonial Governments (with in exceptions in the West Indies and t Africa) are to conduct their Official

espondence.

overnors, or Officers administering Governments, must address the Secre- tate for the Colonial Department alone latters connected with their Govern-