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members the Director of City Services, the Director of Cultural Services, and representatives of the Finance Branch and the Civil Service Branch of the Government Secretariat.

1.5 Subsequently, if the proposals are agreed by the Departmental Establishment Committee, they will be submitted to the Urban Council for approval by the relevant functional Select Committees including the Administration and Finance Select Committees. Only when all these stages have been completed will a post be formally created by the Director of Urban Services as Officer for staff establishment of the Urban Services Department.

Controlling/Monitoring Review

1.6 Once posts are created, control is exercised through regular reviews by the Complementing and Grading Unit and monitoring by the Management Audit Unit.

Regular Review

1.7 Regular reviews by the CG Unit consist of specific reviews arising in the course of creation of certain posts whereas general reviews on the continued use of the existing staff tend to be ad hoc. Because the CG Unit is fully occupied with the scheduled programme of estimated establishment/cases, it has little capacity to conduct ordinary general reviews.

Monitoring Review

1.8 The Management Audit Unit was established in January 1981. This Unit conducts monitoring reviews to ensure, among other things, that staff provided for specific purposes are still required and are performing the correct function. This Unit has expanded from one to three inspection teams. Reports are made to the Deputy DUS who also targets projects for the teams to inspect.

1.9 More detailed information on management control procedures, together with facts and statistics, are available in a consolidated paper entitled 'Management Control: End of the Year 1981-82 Report' which was issued to Members on 25 March 1982.

1.10 In general, the staff increase in the past six years indicate that staff expansion in the Urban Services Department has been at an acceptable level in spite of the very rapid increase in the Council's activities. Up to now, much of the cost of expansion has been absorbed by savings in staff posts which have been deleted or offset against new posts required by the Council and the Department. Inevitably, as expansion continues, such savings may be harder to find. Nevertheless, the Council and the Department will continue to exercise careful control and austerity over future expansion in the interest of the community as a whole.

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Annex A

EXPANSION OF URBAN COUNCIL-FUNDED ESTABLISHMENT IN THE URBAN SERVICES DEPARTMENT

Expansion in terms of actual increase in establishment:-

Financial Year 1976-77 1977-78 1978-79 1979-80 1980-81 1981-82 1982-83 Increase in Establishment - 209 579 544 565 293 414 922 (Approved Ceiling) % increase - 1.36 3.82 3.46 3.47 1.74 2.42 5.25

Expansion in terms of actual increase in Personal Emoluments expenditure:—

Financial Year 1976-77 1977-78 1978-79 1979-80 1980-81 1981-82 1982-83 Actual Expenditure $ million 245.57 273.93 317.02 377.25 506.26 597.79 682.52 (Approved Ceiling) % increase 18.56 11.55 15.73 19.00 34.20* 18.08 14.17†

* The big increase is due to the implementation of the recommendations in Report No. 5 of the Standing Commission on Civil Service Salaries and Conditions of Service.

† Supplementary provision will be required later in the year to cover the recent salary increase.

MOTIONS

1.

THE CHAIRMAN, URBAN COUNCIL, moved the following motion:- 'RESOLVED that the audited Statement of Assets and Liabilities and Statement of Receipts and Payments of the Urban Council for the year ended 31 March 1982, be adopted.'

He said (in English):-In accordance with Section 36(4)(c) of the Urban Council Ordinance, I move the adoption of the audited Statement of Assets and Liabilities and Statement of Receipts and Payments of the Urban Council for the year ended 31 March 1982.

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