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340. On arrival of the vans outside the distribution point, the waiting messenger should hand one mail bag (collections) to the sorting clerk and receive in exchange another mail bag (deliveries). Even when there is no mail to collect or deliver, empty bags should be exchanged.
341. The distribution point registry clerk should receive the bag from the mes- senger, turn the bag inside out to ensure all contents have been removed and thereby displaying the letters "C.S.O." ready for the next delivery, and hand the bundles of mail to the respective Departmental messengers when they call.
Secretariat Receipt & Despatch Section.
342. The present pigeon holes should be located into groups of distribution points, with each point and name of Department boldly indicated.
343. Letters for despatch should be recorded on a despatch schedule as at present and placed in their respective pigeon holes.
344. An appointed messenger of this section should be instructed to wait outside the Secretariat for the arrival of the van at the end of each tour. This messenger should receive from the van sorting clerk every bag on the van, including the empty ones and carry them to the section clerk.
345. The bag received and marked "C.S.O." on the outside, should be placed aside for future action, the remaining bags should be opened, filled with mail awaiting despatch, locked and returned by the section messenger to the van for the next tour.
346. The bag marked “C.S.O.” and referred to in item 345 should then be opened and the contents dealt with in the normal way for inward mail.
347. At the end of the last tour for the day, the section clerk-in-charge should collect the log sheets from the sorting clerks, complete a stencilled memo to the Head of the major Department of a distribution point which failed to arrange for their messen- ger to meet the van, endorse the log sheets accordingly and make no further record. When a messenger of a distribution point frequently fails to meet a van, the Chief Clerk should be informed.
Delivery Vans.
348. The sorting clerk should be in charge and be held responsible for the mail placed in his custody. The driver should comply with the orders of the sorting clerk, providing such orders do not conflict with this or any Government instruction.
349. A van should not be left unattended at any time it contains mail, or during hours of operation.
350. The sorting clerk should complete a log book as directed.
351. When a mail bag is received from a distribution point, the van sorting clerk should unlock it, empty the contents on the sorting table, turn the bag inside out, hang the bag on the appropriate hook and sort the mail then on the table into the appro- priate bags.
352. Prior to the start of every tour, the sorting clerk should receive from the Secretariat Receipt and Despatch section messenger locked bags containing mail, when the van sorting clerk will unlock the bags, except the one for the first distribution point of the tour, and hang the bags on the appropriate hooks.
353. At the end of every tour, the sorting clerk should, after locking all bags, hand them to the Secretariat messenger waiting to receive them.
354. On arrival at a distribution point, the van sorting clerk should lock the bag to be delivered to the point, and exchange with the waiting messenger, the delivery bag for the collection bag. The delivery bag must not be handed over unless the collection