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PROVISIONAL URBAN COUNCIL
625
(a) Before 1 April 1973, the UC was chaired by the Director of the Urban Services Department (USD). The USD and the UC Secretariat were both located in the Government Offices. Therefore, the committee papers and the minutes of meetings of the UC were maintained by the USD;
(b) Since 1 April 1973 the UC has become a statutory body with the Chairman elected by and among the Members. The existing UC Chambers was commissioned in 1977. The office of the Council Secretariat was also set up in the UC Chambers in the same year. According to the records of the Department and the Secretariat, both the Department and the Secretariat have sent the committee papers and minutes of meetings for the period from 1950 to 1973 to the Government Records Service Division (GRSD) for authentication, compilation and storage of documents with historic value;
(c) The Municipal Services Branch was set up in 1985. It is believed that some of the UC committee papers and minutes of meetings originally kept by the Department were transferred to the Branch for storage. In 1989 the Municipal Services Branch was replaced by the Recreation and Culture Branch while the health issues were put under the jurisdiction of the Department of Health. It is believed that the Council's committee papers and minutes of meetings were also transferred to the Branch/Department concerned for storage as a result of the reorganization.
Upon preliminary inquiry by the Council Secretariat, it is found that the Council's committee papers and minutes of meetings are being maintained in the following manner:
(a) The record of proceedings of UC monthly meetings
(i) Part of the minutes of the UC monthly meetings for the period from April 1950 to October 1973 are presently kept by the Public Records Office of the GRSD. Due to the lapse of time, we have yet to check whether a complete set of these documents and minutes for the period concerned has been maintained.
(ii) The office of the Council Secretariat at the UC Chambers also maintains the English version of minutes of meetings and records of proceedings of the Council's monthly meetings. The earliest copies can be dated back to 1954 and 1957 respectively. These documents have been bound into books. Due to the lapse of time, we have yet to check whether a complete set of these documents and records for the period concerned has been maintained. Starting from 1983, the records of proceedings are also available in the Chinese version and they are also bound into books.
(iii) The records of proceedings are also available in the UC libraries. The English version has been available since April 1958 and the Chinese version has also been available from April 1983 onwards.
Page 482 of 606
Page 482 of 606
Page 482 of 606
Page 482 of 606
PROVISIONAL URBAN COUNCIL
625
(a) Before 1 April 1973, the UC was chaired by the Director of the Urban Services Department (USD). The USD and the UC Secretariat were both located in the Government Offices. Therefore, the committee papers and the minutes of meetings of the UC were maintained by the USD;
(b) Since 1 April 1973 the UC has become a statutory body with the Chairman elected by and among the Members. The existing UC Chambers was commissioned in 1977. The office of the Council Secretariat was also set up in the UC Chambers in the same year. According to the records of the Department and the Secretariat, both the Department and the Secretariat have sent the committee papers and minutes of meetings for the period from 1950 to 1973 to the Government Records Service Division (GRSD) for authentication, compilation and storage of documents with historic value;
(c) The Municipal Services Branch was set up in 1985. It is believed that some of the UC committce papers and minutes of meetings originally kept by the Department were transferred to the Branch. for storage. In 1989 the Municipal Services Branch was replaced by the Recreation and Culture Branch while the health issues were put under the jurisdiction of the Department of Health. It is believed that the Council's committee papers and minutes of meetings were also transferred to the Branch/Department concerned for storage as a result of the reorganization.
Upon preliminary inquiry by the Council Secretariat, it is found that the Council's committee papers and minutes of meetings are being maintained in the following manner:
(a) The record of proceedings of UC monthly meetings
(i) Part of the minutes of the UC monthly meetings for the period from April 1950 to October 1973 are presently kept by the Public Records Office of the GRSD. Due to the lapse of time, we have yet to check whether a complete set of these documents and minutes for the period concerned has been maintained.
(ii) The office of the Council Secretariat at the UC Chambers also maintains the English version of minutes of meetings and records of proccedings of the Council's monthly meetings. The earliest copies can be dated back to 1954 and 1957 respectively. These documents have been bound into books. Due to the lapse of time, we have yet to check whether a complete set of these documents and records for the period concerned has been maintained. Starting from 1983, the records of proceedings are also available in the Chinese version and they are also bound into books.
(iii) The records of proceedings are also available in the UC libraries. The English version has been available since April 1958 and the Chinese version has also been available from April 1983 onwards.
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Page 482 of 606
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