1997 — Page 220

Urban Council Proceedings 市政局議事錄 All AI Reviewed

Page 220 of 654

HONG KONG PROVISIONAL URBAN COUNCIL

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five parts. The first part asks about the principles adopted by the Provisional Urban Council in making souvenirs for recreational activities and opening ceremonies of new facilities of the Council.

In general, the Council would consider the following factors when making souvenirs: the nature, theme, target and scale of the activity, the expected effects of publicity, the expected number of participants, the resources allocated and the overall budget for the activity, etc. However, in some activities such as the Flower Show and activities for the promotion of greening, the following additional factors would be considered in making the souvenirs:

(a) Since the souvenirs for the annual Flower Show are mainly for sale purpose, the past sales condition would be taken as references when making such souvenirs. Besides, the educational significance of souvenirs, their attractiveness and quality would also be considered. Moreover, factors like cost-effectiveness and the environmental protection principle are also considered in deciding the type and quantity of souvenirs to be produced.

(b) As regards the souvenirs for activities for the promotion of greening, they are mainly distributed to promote specific greening messages. Thus when deciding the type and quantity of souvenirs, consideration would first be given to the coverage and target of promotion. Special emphasis would also be given to factors such as educational significance and the environmental protection principle.

The second part of the question asks about the percentage of the cost of souvenirs over the total expenditure of an activity.

As explained in my reply to the first part of the question, different factors would be considered in making the souvenirs for various activities. Moreover, it also depends on whether a particular activity has any sponsors or how many sponsors are willing to donate or offer souvenirs free of charge, or to subsidize or finance the cost of souvenirs. Hence, there is no fixed percentage for the cost of souvenirs over the total budget of an activity. However, according to past experience, the expenditure on souvenirs over the total expenditure was about 5% and 7% for the Flower Show and the greening activities respectively.

The third part of the question asks how the souvenirs are distributed.

The souvenirs would be distributed through different channels to people attending the activity/ceremony, including the officiating guests, the public and organizations participating in the activity, the sportsmen participating in sports interflow activities and the volunteer workers assisting the organisation work of an activity, etc. However, since the number of souvenirs is limited, they would normally be distributed on a ‘first come, first served' basis. Besides, in the Flower Show, only a small number of souvenirs would be given to the guests, the majority of souvenirs would be open for sale during the show.

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Page 220 of 654 Page 220 of 654 HONG KONG PROVISIONAL URBAN COUNCIL 219 five parts. The first part asks about the principles adopted by the Provisional Urban Council in making souvenirs for recreational activities and opening ceremonies of new facilities of the Council. In general, the Council would consider the following factors when making souvenirs: the nature, theme, target and scale of the activity, the expected effects of publicity, the expected number of participants, the resources allocated and the overall budget for the activity, etc. However, in some activities such as the Flower Show and activities for the promotion of greening, the following additional factors would be considered in making the souvenirs: (a) Since the souvenirs for the annual Flower Show are mainly for sale purpose, the past sales condition would be taken as references when making such souvenirs. Besides, the educational significance of souvenirs, their attractiveness and quality would also be considered. Moreover, factors like cost-effectiveness and the environmental protection principle are also considered in deciding the type and quantity of souvenirs to be produced. (b) As regards the souvenirs for activities for the promotion of greening, they are mainly distributed to promote specific greening messages. Thus when deciding the type and quantity of souvenirs, consideration would first be given to the coverage and target of promotion. Special emphasis would also be given to factors such as educational significance and the environmental protection principle. The second part of the question asks about the percentage of the cost of souvenirs over the total expenditure of an activity. As explained in my reply to the first part of the question, different factors would be considered in making the souvenirs for various activities. Moreover, it also depends on whether a particular activity has any sponsors or how many sponsors are willing to donate or offer souvenirs free of charge, or to subsidize or finance the cost of souvenirs. Hence, there is no fixed percentage for the cost of souvenirs over the total budget of an activity. However, according to past experience, the expenditure on souvenirs over the total expenditure was about 5% and 7% for the Flower Show and the greening activities respectively. The third part of the question asks how the souvenirs are distributed. The souvenirs would be distributed through different channels to people attending the activity/ceremony, including the officiating guests, the public and organizations participating in the activity, the sportsmen participating in sports interflow activities and the volunteer workers assisting the organisation work of an activity, etc. However, since the number of souvenirs is limited, they would normally be distributed on a ‘first come, first served' basis. Besides, in the Flower Show, only a small number of souvenirs would be given to the guests, the majority of souvenirs would be open for sale during the show. Page 220 of 654 Page 220 of 654 Page 220Page 221

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Page 220 of 654 Page 220 of 654 HONG KONG PROVISIONAL URBAN COUNCIL 219 five parts. The first part asks about the principles adopted by the Provisional Urban Council in making souvenirs for recreational activities and opening ceremonics of new facilities of the Council. In general, the Council would consider the following factors when making souvenirs: the nature, theme, target and scale of the activity, the expected effects of publicity, the expected number of participants, the resources allocated and the overall budget for the activity, etc. However, in some activities such as the Flower Show and activities for the promotion of greening, the following additional factors would be considered in making the souvenirs: (a) Since the souvenirs for the annual Flower Show are mainly for sale purpose, the past sales condition would be taken as references when making such souvenirs. Besides, the educational significance of souvenirs, their attractiveness and quality would also be considered. Morcover, factors like cost-effectiveness and the environmental protection principle are also considered in deciding the type and quantity of souvenirs to be produced. (b) As regards the souvenirs for activities for the promotion of greening. they are mainly distributed to promote specific greening messages. Thus when deciding the type and quantity of souvenirs, consideration would first be given to the coverage and target of promotion. Special emphasis would also be given to factors such as educational significance and the environmental protection principle. The second part of the question asks about the percentage of the cost of souvenirs over the total expenditure of an activity. As explained in my reply to the first part of the question, different factors would be considered in making the souvenirs for various activities. Moreover, it also depends on whether a particular activity has any sponsors or how many sponsors are willing to donate or offer souvenirs free of charge, or to subsidize or finance the cost of souvenirs. Hence, there is no fixed percentage for the cost of souvenirs over the total budget of an activity. However, according to past experience, the expenditure on souvenirs over the total expenditure was about 5% and 7% for the Flower Show and the greening activities respectively. The third part of the question asks how the souvenirs are distributed. The souvenirs would be distributed through different channels to people attending the activity/ceremony, including the officiating guests, the public and organizations participating in the activity, the sportsmen participating in sports interflow activities and the volunteer workers assisting the organisation work of an activity, etc. However, since the number of souvenirs is limited, they would normally be distributed on a ‘first come, first served' basis. Besides. in the Flower Show, only a small number of souvenirs would be given to the guests, the majority of souvenirs would be open for sale during the show. Page 220 of 654 Page 220 of 654 Page 220Page 221

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Page 220 of 654

HONG KONG PROVISIONAL URBAN COUNCIL

219

five parts. The first part asks about the principles adopted by the Provisional Urban Council in making souvenirs for recreational activities and opening ceremonics of new facilities of the Council.

(a) Since the souvenirs for the annual Flower Show are mainly for sale purpose, the past sales condition would be taken as references when making such souvenirs. Besides, the educational significance of souvenirs, their attractiveness and quality would also be considered. Morcover, factors like cost-effectiveness and the environmental protection principle are also considered in deciding the type and quantity of souvenirs to be produced.

(b) As regards the souvenirs for activities for the promotion of greening. they are mainly distributed to promote specific greening messages. Thus when deciding the type and quantity of souvenirs, consideration would first be given to the coverage and target of promotion. Special emphasis would also be given to factors such as educational significance and the environmental protection principle.

The second part of the question asks about the percentage of the cost of souvenirs over the total expenditure of an activity.

The third part of the question asks how the souvenirs are distributed.

The souvenirs would be distributed through different channels to people attending the activity/ceremony, including the officiating guests, the public and organizations participating in the activity, the sportsmen participating in sports interflow activities and the volunteer workers assisting the organisation work of an activity, etc. However, since the number of souvenirs is limited, they would normally be distributed on a ‘first come, first served' basis. Besides. in the Flower Show, only a small number of souvenirs would be given to the guests, the majority of souvenirs would be open for sale during the show.

1997 — Page 220

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