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how many we would need by 1997 and how much space they would occupy. Going on the statistics you provided on 8 July it appears that we would need 12-14 lektrievers to have the documentation that will have accumulated by then.
4.
As the Consulate, in keeping with world-wide FCO practices, will maintain its records in paper form and on computer data bases the idea would be to gradually phase out the use of the lektrievers as your records became out of date and are no longer needed. One of the problems from our point of view with taking the material en masse is that we shall have to work out methods to allow access to the various staff, some of whom will have offices some distance from where the lektrievers are housed. would also be helpful to know whether it is possible to obtain hard copies from the microfilm. If so does this require any special equipment?
5.
We have the following comments to make on various other points in your letters;
(a) Visit refusal cases
With reference to Annex II of your letter of 8 July, MVD would be content for the BCG to receive just the paper records of visit refusal cases finalised on or after 1 July 1992. They would not need those microfilm records relating to refusals before that date (I do not know whether these can be easily removed).
(b) Computer index
it
Paragraph 8 (b) of your letter of 8 October refers to various warning indexes. It would be helpful to know just how these are kept. What hardware and software are used? Given enough time to prepare software it might be possible to download these warning indexes on to the BCG's own computer system. Or if the lists are not very long it might be possible to enter the data manually.
(c) Applications for naturalisation
We hope that it will be possible for HKID to process those applications for naturalisation as BDTC accepted before April 1996 and to finalise them by the end of October 1996.
(d) Application for BNO passports
The BCG would aim to accept applications for BN (0) passports from April 1997. But as you have pointed out, both HKID and ourselves will need to monitor the situation carefully on the processing of BN (0) and BDTC applications so as to ensure that we meet our responsibilities in the run up to 1997.
(e) Outstanding applications under the British Nationality Selection Scheme
The BCG should be able to follow up action on those applications still outstanding when it takes over, probably in January 1997.
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