TNAG-1331-FCO40-1758-Future-of-Hong-Kong-test-of-the-acceptability-of-the-Joint-D-1984 — Page 297

1.13

(A)

(B)

(C)

(D)

THE FOLLOWING PROCEDURES WERE ADOPTED

ALL LETTERS RELATING TO THE DRAFT AGREEMENT

WERE REGISTERED IN SERIAL NUMBERS AND

ACKNOWLEDGED. AFTER REGISTRATION THESE

LETTERS WERE PASSED TO THE ASSESSMENT TEAMS

TO BE SUMMARIZED AND ANALYSED:

TAPES OF PUBLIC AFFAIRS PROGRAMMES AND

NEWSPAPER CUTTINGS USED FOR ASSESSMENT WERE

SEPARATELY DOCUMENTED AND WILL BE TRANSFERRED

TO THE PUBLIC RECORDS OFFICE IN DUE COURSE:

ALL LETTERS FROM INDIVIDUALS (OR GROUPS OF INDIVIDUALS) WILL BE APPROPRIATELY ARRANGED

AND ENCLOSED IN NUMBERED SEALED BOXES. THESE

WILL BE TRANSFERRED TO THE PUBLIC RECORDS

OFFICE IN HONG KONG. AFTER THE RATIFICATION

OF THE DRAFT AGREEMENT, THESE RECORDS WILL BE

DESTROYED. ALL ASSOCIATED COMPUTER PRINTOUTS

AND WORD PROCESSOR-DISKETTES USED FOR THE

PURPOSES OF ASSESSMENT WILL BE DESTROYED

BEFORE THE OFFICE CLOSES DOWN:

SUBMISSIONS FROM ORGANIZATIONS ARE AVAILABLE

FOR PUBLIC REFERENCE BOTH IN THE UNITED

KINGDOM AND IN HONG KONG EXCEPT IN CASES

WHERE ORGANIZATIONS HAVE INDICATED THEY DO

NOT WISH THEIR SUBMISSIONS TO BE MADE

PUBLIC. IN SUCH CASES, THEIR LETTERS WILL BE

TREATED IN THE SAME WAY AS LETTERS FROM

INDIVIDUALS.

(2)

CLASSIFICATION AND COLLATION OF INFORMATION

1.14

THE ASSESSMENT WORK WAS CARRIED OUT BY ASSESSORS IN

TEAMS, EACH RESPONSIBLE FOR MAINTAINING DETAILED RECORDS AND MAKING SUMMARY REPORTS ON SUBMISSIONS.(2) THE WORK BETWEEN

TEAMS WAS DIVIDED BY REFERENCE TO A SPECIFIC SOURCE OF

SUBMISSION AND TO COVER VARIOUS SECTORS OF THE COMMUNITY :

DIRECT SOURCE

INDIRECT SOURCE

(1) FROM INDIVIDUALS

(1) PRINT MEDIA

(2) FROM REPRESENTATIVE

BODIES

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SECRET

(1) DAILY NEWSPAPERS

(11) MAGAZINES AND

PERIODICALS

(2) PUBLIC AFFAIRS PROGRAMMES

ON RADIO AND TELEVISION

/(3)

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