1.13
(A)
(B)
(C)
(D)
THE FOLLOWING PROCEDURES WERE ADOPTED
ALL LETTERS RELATING TO THE DRAFT AGREEMENT
WERE REGISTERED IN SERIAL NUMBERS AND
ACKNOWLEDGED. AFTER REGISTRATION THESE
LETTERS WERE PASSED TO THE ASSESSMENT TEAMS
TO BE SUMMARIZED AND ANALYSED:
TAPES OF PUBLIC AFFAIRS PROGRAMMES AND
NEWSPAPER CUTTINGS USED FOR ASSESSMENT WERE
SEPARATELY DOCUMENTED AND WILL BE TRANSFERRED
TO THE PUBLIC RECORDS OFFICE IN DUE COURSE:
ALL LETTERS FROM INDIVIDUALS (OR GROUPS OF INDIVIDUALS) WILL BE APPROPRIATELY ARRANGED
AND ENCLOSED IN NUMBERED SEALED BOXES. THESE
WILL BE TRANSFERRED TO THE PUBLIC RECORDS
OFFICE IN HONG KONG. AFTER THE RATIFICATION
OF THE DRAFT AGREEMENT, THESE RECORDS WILL BE
DESTROYED. ALL ASSOCIATED COMPUTER PRINTOUTS
AND WORD PROCESSOR-DISKETTES USED FOR THE
PURPOSES OF ASSESSMENT WILL BE DESTROYED
BEFORE THE OFFICE CLOSES DOWN:
SUBMISSIONS FROM ORGANIZATIONS ARE AVAILABLE
FOR PUBLIC REFERENCE BOTH IN THE UNITED
KINGDOM AND IN HONG KONG EXCEPT IN CASES
WHERE ORGANIZATIONS HAVE INDICATED THEY DO
NOT WISH THEIR SUBMISSIONS TO BE MADE
PUBLIC. IN SUCH CASES, THEIR LETTERS WILL BE
TREATED IN THE SAME WAY AS LETTERS FROM
INDIVIDUALS.
(2)
CLASSIFICATION AND COLLATION OF INFORMATION
1.14
THE ASSESSMENT WORK WAS CARRIED OUT BY ASSESSORS IN
TEAMS, EACH RESPONSIBLE FOR MAINTAINING DETAILED RECORDS AND MAKING SUMMARY REPORTS ON SUBMISSIONS.(2) THE WORK BETWEEN
TEAMS WAS DIVIDED BY REFERENCE TO A SPECIFIC SOURCE OF
SUBMISSION AND TO COVER VARIOUS SECTORS OF THE COMMUNITY :
DIRECT SOURCE
INDIRECT SOURCE
(1) FROM INDIVIDUALS
(1) PRINT MEDIA
(2) FROM REPRESENTATIVE
BODIES
-7-
SECRET
(1) DAILY NEWSPAPERS
(11) MAGAZINES AND
PERIODICALS
(2) PUBLIC AFFAIRS PROGRAMMES
ON RADIO AND TELEVISION
/(3)
7