TNAG-1330-FCO40-1757-Future-of-Hong-Kong-test-of-the-acceptability-of-the-Joint-D-1984 — Page 162

ARRANGEMENTS TO PLACE SUBMISSIONS, WHICH THE ORIGINATORS HAVE SPECIFICALLY REQUESTED TO BE KEPT CONFIDENTIAL, IN A SEPARATE CATEGORY OR FILE. SUCH SUBMISSIONS WILL BE TAKEN INTO ACCOUNT IN PREPARING THE REPORT. ANONYMOUS SUBMISSIONS WILL NOT, HOWEVER, BE TAKEN INTO CONSIDERATION.

5. IN CARRYING OUT ITS ROLE AS THE RECEIVER OF VIEWS, THE ASSESSMENT OFFICE WILL, IN ADDITION TO WRITTEN COMMUNICATIONS EXPRESSED TO IT DIRECT, TAKE NOTE OF:

(A) VIEWS EXPRESSED IN THE MEDIA:

(B) THE RESULTS OF PUBLIC OPINION SURVEYS:

(C) VIEWS PASSED ON TO IT BY UMELCO, AND OTHER REPRESENTATIVE ORGANISATIONS AND ASSOCIATIONS:

(D) VIEWS PASSED ON TO IT BY THE CENTRAL GOVERNMENT SECRETARIAT, THE DISTRICT ADMINISTRATION AND OTHER ORGANS OF GOVERNMENT:

(E) VIEWS PASSED ON TO IT BY THE MONITORING TEAM IN THE EVENT THAT IT RECEIVES SUBMISSION DIRECT.

GENERAL ORGANISATION OF WORK

6. THERE WILL BE SIX ASSESSMENT TEAMS EACH RESPONSIBLE FOR DEALING WITH A SECTION OF THE COMMUNITY. TWO ASSISTANT COMMISSIONERS WILL TAKE RESPONSIBILITY FOR THREE ASSESSMENT TEAMS EACH. THE ASSISTANT COMMISSIONERS WILL REPORT TO A DEPUTY COMMISSIONER, WHO IN TURN REPORTS TO THE COMMISSIONER.

7. ALL INCOMING SUBMISSIONS WILL BE REGISTERED AND ACKNOWLEDGED BY A RECEIVING SECTION WHICH WILL THEN PASS THEM TO THE APPROPRIATE ASSESSMENT TEAM. AT THE SAME TIME A COPY WILL BE SENT TO A TRANSLATION SECTION WHICH WILL PRODUCE TRANSLATION OF ALL DOCUMENTS RECEIVED. THE MONITORING TEAM WILL WISH TO DECIDE WHETHER IT REQUIRES SEPARATE COPIES, IN ENGLISH AND CHINESE, OF ALL SUBMISSIONS, OR WHETHER IT WISHES TO SPOT CHECK THE PROCESSING OF THE SUBMISSIONS.

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8. ANONYMOUS SUBMISSIONS WILL BE PLACED IN A SEPARATE FILE AND WILL BE SEEN BY THE DEPCTY COMMISSIONER DAILY. THEY WILL BE DRAWN TO THE ATTENTION OF THE MONITORS WHO WILL BE ASKED

ASE CATION AS ANONYMOUS LETTERS. AMY SUBMISSIONS OF A DUBIOUS NATURE, E.G. WHICH ARE APPARENTLY LUNATIC OR FORGED, WILL ALSO BE PLACED IN A SEPARATE FILE AND REFERRED TO THE DEPUTY COMMISSIONER FOR A RECOMMENDATION ON WHETHER THEY SHOULD BE REJECTED OR NOT. THESE, AND THE RECORDED REASONS FOR ACCEPTANCE OR OTHERWISE, WILL BE BROUGHT TO THE ATTENTION OF THE MONITORS.

9. COMPREHENSIVE DAILY SUMMARIES OF ALL MEDIA REPORTS AND ARTICLES WILL BE RECEIVED FROM THE GOVERNMENT INFORMATION SERVICES AND WILL BE PASSED TO THE RELEVANT ASSESSMENT TEAM.

CONFIDENTIAL - 2

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