TNAG-1225-FCO40-1538-Visits-to-the-UK-by-official-and-unofficial-members-of-the-E-1983 — Page 28

CODE 18.77

UNCLASSIFIED

Reference..........

HONG KONG: VISITS TO LONDON: ADMINISTRATIVE ARRANGEMENTS

Programme

Consider:

Ministerial involvement

Official involvement

HKGO involvement

Outside involvement (MPS, businessmen etc) Entertainment (Hosts, timing, guest lists)

Briefing

Consult Hong Kong well in advance on points visitors may raise. Consider what should be drafted by:

(i) HKD

(ii) Other departments

Commission as necessary.

Material for Visitors (Copy to HKGO)

Programme

Guests lists

Material for Ministers, Under Secretary, Head of Dept, News Dept

Programme

Guest lists

Briefs

Information on press arrangements (see below)

Other Administration

Rooms, telephones, cabinets for visitors (Governor of HK will always need this; other visitors may).

Press Arrangements

(a) Consider and agree with Hong Kong as necessary:

Press line on visit.

Prior announcement

Announcement at end of visit.

(b)

(c)

Inform News Department

Consider photocalls, interviews, etc and fix in News Department

Copying

Ensure:

(i) (ii)

News Department receive copies of tels etc about the visit. HKGO get copies of papers about administrative arrangements and are consulted throughout.

UNCLASSIFIED