TNAG-0996-FCO40-1219-Inspection-of-Hong-Kong-and-General-Department--February-198-1981 — Page 30

ADMINISTRATION IN CONFIDENCE

Recommendations on Administrative and Procedural Matters

B.

No Recommendation

Para No

Responsible Department

PARTI

BI

More attention should be given to developing skill in drafting.

12

HKGD

B2

More flexibility should be shown,

13

HKGD

where possible, in the line of reporting.

PART II

B3

More of the procedures in the

39

HKGD

General Section should be streamlined

through the use of pro forma letters.

B4

Desk Officers should make greater

48

HKGD

efforts to acquire the essential skills of dictation.

B5

Registry Clerks should try to

51

HKGD

ensure that new papers reach

Desk Officers upon the day of receipt.

B6

Registry Clerks should be given

52

HKGD

more opportunity to do routine

drafting.

B7

Telephone extension 5490 should be removed.

54

COD

BS

The Kalle Infotec 1000 should be

56

ASD

changed for a Kalle 1402.

B9

The Department should be provided with a Dictamnini transcriber.

56

ASD

B10

LRD should provide publications

57 and

LRD

listed in Annex B.

Annex B

Bil

The copy of The Times should first be seen by Miss Maxwell.

57

HKGD.

7

ADMINISTRATION IN CONFIDENCE

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