TNAG-0996-FCO40-1219-Inspection-of-Hong-Kong-and-General-Department--February-198-1981 — Page 16

1.

ADMINISTRATION IN CONFIDENCE

APPENDIX TO ANNEX A

Coracode numbers should only be used when absolutely necessary.

DS Filing Guide

Para 9

Teleletter entries must be made in black ink.

DSP Volume 15

Para 5.7.1

2.

Para 3.4.1

3.

Only well-known abbreviations should be used in file titles.

4.

The security classification box on the File Record Sheet must be completed for all files and the entry suitably amended if a new

document bears a higher classification.

Paras 3.5.2 and 3.6.6

5.

Red "Tackytite" labels must be

Annex 9.5.1

affixed to the spinal gusset of all

"Secret" Files.

6.

The use of 'A' and 'B' letters in

Annex 11.!

folio numbering must be kept to a

minimum.

7.

All entries of "minutes" from other Departments should indicate the

Para 3.7.4

Department of origin.

8.

Recall of files should be carried out periodically.

Para 5.14

9.

Files must not be allowed to become too thick.

10.

11.

Compressor plates should be used to keep files tidily on shelves.

Metal ends of "bar tags" must be positioned inside the file covers to avoid tearing of.covers.

Para 3.14 and Annex 11.5

Para 5.15.1

Annex 9.4

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ADMINISTRATION IN CONFIDENCE