CONFIDENTIAL
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WHERE THE REST OF THE PARTY WILL STAY. HEAD OF NEWS DEPARTMENT MISS WHEELER AND WILSON SHOULD STAY IN A HOTEL WITH SUITE FOR MR WHYTE FOR PRESS BRIEFING. MINISTRY OF DEFENCE WILL BE IN TOUCH WITH YOU REGARDING ACCOMMODATION FOR VC10 CREW. GRATEFUL FOR ALL TELEPHONE NUMBERS OF LIVING ACCOMMODATION PLEASE. YOU SHOULD ALSO RESERVE 20 SINGLE ROOMS AT SAME HOTEL AS MR WHYTE
FOR THE PRESS.
4. WORKING ACCOMMODATION
A ROON FOR USE AS A PRIVATE OFFICE WILL BE NEEDED UNDER THE SAME ROOF AS THE SECRETARY OF STATE, ALSO ONE OR TWO OFFICES IN GOVERNMENT HOUSE FOR ADVISERS.
5. COMMUNICATIONS
A 24-HOUR COMMUNICATIONS SERVICE WILL BE REQUIRED. ALSO YOUR TELEPHONE SWITCHBOARD WILL NEED TO BE MANNED ON A 24-HOUR BASIS. YOU ARE AUTHORISED TO INSTALL DIRECT LINES BETWEEN OFFICES AND ACOMMODATION WHERE SECRETARY OF STATE IS STAYING AND THIS LINE SHOULD BE CONNECTED THROUGH TO THE PRIVATE SECRETARY'S BEDROOM AT NIGHT.
6. SECURITY
SUITES OF SAFE-HAND BOXES AND KEYS WILL BE BROUGHT OUT ON THE VC10. SAFE-HAND RUNS WLL BE CARRIED OUT BETWEEN OFFICES AND
SECRETARY OF STATE'S ACCOMMODATION.
7. TRANSPORT
NOW THAT YOU HAVE THE DELEGATION LIST WE WILL LEAVE YOU TO WORK OUT TRANSPORT REQUIREMENTS BEARING IN MIND THAT IN ADDITION TO CARS FOR PASSENGERS A STATION WAGON WILL BE REQUIRED FOR BOXES, TYPEWRITERS ETC TO BE TAKEN QUICKLY FROM AND TO THE AIRCRAFT. YOU ARE AUTHORISED TO HIRE TRANSPORT
IF NECESSARY.
8. OFFICE MACHINERY AND STATIONERY
GRATEFUL TO KNOW SOONEST IF YOU CAN PRODUCE 4 VERY GOOD MANUAL TYPEWRITERS FOR SECRETARIES? A PHOTOCOPIER WHEREVER POSSIBLE SHOULD BE MADE AVAILABLE ON A 24-HOUR BASIS IN THE WORKING ACCOMMODATION, INCLUDING RESIDENCES.
9. NEWSPAPERS AND COI BULLETINS
WE WILL ARRANGE FOR THESE TO BE SENT OUT TO YOU DURING THE SECRETARY OF STATE'S STAY.
CONFLUENTIAL
10.
10. ENTERTAINMENT
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