TNAG-0822-FCO40-1029-Policy-on-salaries-for-civil-servants-in-Hong-Kong-1978 — Page 197

PROPOSED

DRAFT

RANKING CRITERIA FOR THE PERSONAL SECRETARY RANK

A Personal Secretary is required to provide a secretarial

service for one or more officers on points D2 (or DJL 2) to D5 (or DJL 3) on the

Directorate Pay Scale and for officers in specially designated posts including

typing and shorthand

transcribing from a dictaphone or tape recorder

proof-reading typed copy

inserting and numbering faired enclosures in the files.

entering details of faired enclosures on the minute sheets of files

drafting routine correspondence in accordance with guide lines

laid down by the principal(s)

answering telephone calls, dealing with enquiries and taking messages

receiving visitors

arranging official appointments and social engagements

booking transport

controlling files and documents

} }

2.

deputise for a Supervisor of Typing Services.

"Specially designated posts" will be designated by the Secretary

for the Civil Service. He may be advised, if appropriate, by the Secretary

for Security.