TNAG-0822-FCO40-1029-Policy-on-salaries-for-civil-servants-in-Hong-Kong-1978 — Page 187

+

9

5. PERSONAL SECRETARY GRADE

(1) Present Grade and Rank Structure

as follows, (a)

(b)

(c)

(a)

The Personal Secretary grade is structured

there are three non-functional ranks of

Personal Secretary II (S4: $1,405 2,440) Personal Secretary I ($5: $2,580 - 3,000)

Senior Personal

Secretary

($6 : $3,310 3,650)

with ratio promotions which are presently 5:4:1

(Note: direct entry to Rank I may be approved exceptionally to fill posts designated for overseas officers)

Personal Secretaries are required to have,

(i) five subjects including English Language

(Syllabus B) at Grade E or above in the Hong Kong Certificate of Education, or equivalent;

(ii) a shorthand speed of 100 w.p.m. and a

typing speed of 40 w.p.m.; and,

(iii) three years' approved secretarial

experience or two years' Government service in the rank of Shorthand/Audio Typist;

Personal Secretaries undertake normal secretari al duties including shorthand, typing, transcribing from a dictaphone or tape recorder, answering telephones, receiving visitors, arranging appointments, dealing with files and routine correspondence;

Personal Secretaries II receive one additional increment for

(i) each 10 w.p.m. shorthand/typing speeds

in excess of 100 w.p.m. and 40 w.p.m. respectively; and,

(ii) each year's recognised secretarial

experience in excess of the minimum requirement.

(2) Proposed Grade and Rank Structure

(a)

It is proposed

in respect of ranks,

(i) there should be two functional ranks - Personal Secretary and Senior Personal Secretary;

......./(ii)....