TNAG-0289-FCO40-325-Departmental-briefs-on-Hong-Kong-1971 — Page 16

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f. Participation by Defence Services in Ceremonial Events

Overseas

F C O share of costs for events such as independence celebrations

g. AD Hoc Commissions of Enquiry

costs of employment of outside advisers

h. In the United Kingdom

i.costs of flag-flying for celebrations connected with certain

international organisations.

ii.host government expenses for conferences sponsored by FCO

The costs of attendance of DS officers at bi-lateral meetings at official level and at other minor meetings are charged to the DS Vote except for meetings of the European Economic Committee (see para 2.a. and b.). Doubtful cases which may be included in your forecasts will be considered in consultation with Personnel Services Department, and you will be informed of those cases which will be chargeable to the DS Vote.

4.

I attach the following annexes which may be of help in the preparation of your forecast:-

Annex A

Annex B

details of the items in your forecast of last year which were accepted as appropriate to the Special Missions and Services subhead (only to Departments which submitted forecasts).

details, as known to date, of unforeseen events in 1971/72 which have been accepted for this subhead subsequently to your forecast.

Annex C information about likely events in 1972/73 which has been

received from various sources. These events should be included in your forecast as applicable.

5. Preparation of Forecasts

It is important that all possible events which are likely to require expenditure from the Special Missions and services subhead are included in your forecast, so that realistic financial provision may be made. To assist in the preparation of an accurate estimate you are requested to complete the form at Annex D for each overseas event and the form at Annex E for each event in the UK. Details of items for which the forms are not appropriate should be shown in a separate note.

6. Flease send your forecast (or a NIL and not later than 12 October 1971 to:-

20.9.71

return) as soon as possible

Finance Department Special Missions Section Room 107 Charles House.

Y Stone

F Stone