No_4_December_1962 — Page 106

Element

EXAMPLE 2

RECORD OF ELEMENT COST CHECKS

Job: Colchester Canteen

Cost

Cost Check

No. 1

Cost Check No. 2

i

Cost Check

No. 3

Plan

No. 2

Date

S.

d.

S.

Cost

d.

Date

Cost

Date

S. d.

Cost

S. d.

insurances 3

+

1 Preliminary and

2 Contingencies

3 Work below lowest floor level

4

Frame

5

Upper Floors

6 Roof

7

Roof lights

8

Staircases

9 External walls

10

11

Internal structural

12

Partitions

walls

doca= +3 +3

26/1/61 6/2/61

1

6/2/61

25/1/61 8 7

3/2/61

8 3 | 14/2/61

11

24/2/61

13/3/61

5 41

33 21/3/61

83

361

23/2/61

3 41

7 7

22/2/61 7 5

3 G

26/1/61 23/2/61

4 6 1 71

24/2/61 44 21/3/61

21

14/3/6 1 91

20/3/61 5

25/1/61 2 81

6/2/61

2 6

14/2/61

13

Windows and external door 7 2

13 Internal doors

14

Ironmongery

15 Wall finishes

16 Floor finishes

17 Ceilings

18

Decorations

19

Fittings

20

21

22

overflow

Furniture

Sanitary fittings

Waste. soil and

23 Cold water services

24 Hot water services

25

Heating services

26 Venting and A.C. services

27 Gas services

Electric services

29 Special services and

eqipme it

30 Drainage (net cost)

33 Price and design risk

28

31

32

Net Cost Limit

34

35

36

37

38

39

Gross Cost Limit

1251

| 8

+

71

191

81

G

8

7/3/61

1 6

ed. The answers to all Cost Checks should be entered on this record immediately they are known.

Communicating Information to the Architect

It is an essential feature of the Cost Checking process that the ar chitect be kept continually informed of the situation. This means com- municating to him the answers to each of the Element Cost Checks as soon as they have been worked out. He must also be informed from time to time of the overall situation. This should take the form of a periodic review or summary, the periods be- ing related to the value of work Cost Checked. For instance, if the whole. job is worth £100.000 a summary could be given at £25,000 intervals. If any significant deviation from the Cost Limit should suddenly develop then a summary should, of course. again be rendered.

This summary of Element Cost Checks should list the elements

104

4 0

2 43

checked to date. their cost and the amount (if any) by which they are 'up' or 'down' on their Cost Plan equivalents. The total balance of either savings or excess on the Cost Limit should then be given. An example of what is needed is given in Example 3.

Information, Decision, Action

Looking back for a moment on the

of events that takes sequence place as a result of making a Cost Check, a pattern begins to reveal it self.

First information is produced as a Check

Next, decisions are taken as a result of the conclusions drawn.

Lastly, action follows on the decisions taken.

Thus we get:

Information Decision

Action

And we find that:

The quantity surveyor pro vides the Information

the architect makes the Deci. sion, and

the architect again usually takes the necessary Action.

A Cost Check is often considered to be finished on getting a mathema tical answer; but it must not be for- gotten that, in the context of "Con- trol,' the cycle is not complete. Control has not been exercised until action has finally been taken.

From this you will see that the quantity surveyor should not be tell ing the architect that he cannot have this. that and the other. These are in the nature of decisions and decisions are for the architect to make.

or two

Having dealt with the general pat- tern of Cost Checking one further points need to be considered.

Price Levels to be Applied

Before Cost Checking commen- ces it is important to know at what price levels the Cost Plan was es tablished and what price it is that must be aimed at in the design pro. cess. The normal case will be for the individual elements of the Cost Plan to be priced at rates current at the time of the plan's preparation. The Price and Design Risk Element

EXAMPLE 3

To: Architect From: Quantity Surveyor

COLCHESTER CANTEEN

Summary of Element Cost Checks The pcsition to date is below:-

Frame

Roof

Cost Ccst

sumniarised

Check Check Saving Excess

No.

s. d.

Element

Work below

lowest floor level

I

4 81

3

7 11

2 5 44

Roof lights

83

External walls Windows and

2

3

external doors

2

7 5

Partitions

3

4 0

Internal doors

1

1

71

Wall finishes

1

1 9.1

1

5 I

3

43

Price and design.

risk

1 1

6

Floor finishes Ceilings

s. d. s. d.

Total of Savings and Excess 1

Deduct Savings

Excess over Net Cost Limit

=

==

1

13

1

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! THE HONG KONG & FAR EAST BUILDER VOLUME 17. NUMBER +