Element
EXAMPLE 2
RECORD OF ELEMENT COST CHECKS
Job: Colchester Canteen
Cost
Cost Check
No. 1
Cost Check No. 2
i
Cost Check
No. 3
Plan
No. 2
Date
S.
d.
S.
Cost
d.
Date
Cost
Date
S. d.
Cost
S. d.
insurances 3
+
1 Preliminary and
2 Contingencies
3 Work below lowest floor level
4
Frame
5
Upper Floors
6 Roof
7
Roof lights
8
Staircases
9 External walls
10
11
Internal structural
12
Partitions
walls
doca= +3 +3
26/1/61 6/2/61
1
6/2/61
25/1/61 8 7
3/2/61
8 3 | 14/2/61
11
24/2/61
13/3/61
5 41
33 21/3/61
83
361
23/2/61
3 41
7 7
22/2/61 7 5
3 G
26/1/61 23/2/61
4 6 1 71
24/2/61 44 21/3/61
21
14/3/6 1 91
20/3/61 5
25/1/61 2 81
6/2/61
2 6
14/2/61
13
Windows and external door 7 2
13 Internal doors
14
Ironmongery
15 Wall finishes
16 Floor finishes
17 Ceilings
18
Decorations
19
Fittings
20
21
22
overflow
Furniture
Sanitary fittings
Waste. soil and
23 Cold water services
24 Hot water services
25
Heating services
26 Venting and A.C. services
27 Gas services
Electric services
29 Special services and
eqipme it
30 Drainage (net cost)
33 Price and design risk
28
31
32
Net Cost Limit
34
35
36
37
38
39
Gross Cost Limit
1251
| 8
+
71
191
81
G
8
7/3/61
1 6
ed. The answers to all Cost Checks should be entered on this record immediately they are known.
Communicating Information to the Architect
It is an essential feature of the Cost Checking process that the ar chitect be kept continually informed of the situation. This means com- municating to him the answers to each of the Element Cost Checks as soon as they have been worked out. He must also be informed from time to time of the overall situation. This should take the form of a periodic review or summary, the periods be- ing related to the value of work Cost Checked. For instance, if the whole. job is worth £100.000 a summary could be given at £25,000 intervals. If any significant deviation from the Cost Limit should suddenly develop then a summary should, of course. again be rendered.
This summary of Element Cost Checks should list the elements
104
4 0
2 43
checked to date. their cost and the amount (if any) by which they are 'up' or 'down' on their Cost Plan equivalents. The total balance of either savings or excess on the Cost Limit should then be given. An example of what is needed is given in Example 3.
Information, Decision, Action
Looking back for a moment on the
of events that takes sequence place as a result of making a Cost Check, a pattern begins to reveal it self.
First information is produced as a Check
Next, decisions are taken as a result of the conclusions drawn.
Lastly, action follows on the decisions taken.
Thus we get:
Information Decision
Action
And we find that:
The quantity surveyor pro vides the Information
the architect makes the Deci. sion, and
the architect again usually takes the necessary Action.
A Cost Check is often considered to be finished on getting a mathema tical answer; but it must not be for- gotten that, in the context of "Con- trol,' the cycle is not complete. Control has not been exercised until action has finally been taken.
From this you will see that the quantity surveyor should not be tell ing the architect that he cannot have this. that and the other. These are in the nature of decisions and decisions are for the architect to make.
or two
Having dealt with the general pat- tern of Cost Checking one further points need to be considered.
Price Levels to be Applied
Before Cost Checking commen- ces it is important to know at what price levels the Cost Plan was es tablished and what price it is that must be aimed at in the design pro. cess. The normal case will be for the individual elements of the Cost Plan to be priced at rates current at the time of the plan's preparation. The Price and Design Risk Element
EXAMPLE 3
To: Architect From: Quantity Surveyor
COLCHESTER CANTEEN
Summary of Element Cost Checks The pcsition to date is below:-
Frame
Roof
Cost Ccst
sumniarised
Check Check Saving Excess
No.
s. d.
Element
Work below
lowest floor level
I
4 81
3
7 11
2 5 44
Roof lights
83
External walls Windows and
2
3
external doors
2
7 5
Partitions
3
4 0
Internal doors
1
1
71
Wall finishes
1
1 9.1
1
5 I
3
43
Price and design.
risk
1 1
6
Floor finishes Ceilings
s. d. s. d.
Total of Savings and Excess 1
Deduct Savings
Excess over Net Cost Limit
=
==
1
13
1
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! THE HONG KONG & FAR EAST BUILDER VOLUME 17. NUMBER +