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4. Acts and Ordinances (bound).

It will always be necessary to retain in the office at least one Additional copies are kept in complete set of all Colonial laws. varying numbers based on experience of official requirements, and from time to time reduction in the number of volumes stored is rendered possible, as the laws of the various Colonial legislatures are consolidated.

5. Acts and Ordinances (unbound).

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Loose prints of Colonial Laws are necessary for circulation in the office with papers under consideration. The stock of these is large and is constantly increasing, but the space allotted many years ago for their storage has, owing to the weeding out of obsolete and repealed Acts, sufficed to accommodate the supply which it has been considered desirable to keep.

6. Government Gazettes.

These official documents, which it is necessary to retain perma- nently for reference, are received from the Colonies periodically, and are afterwards bound. Volumes from 1876 are at present kept among the Library records, those for earlier years being at the Record Office. The space for their storage here has not been increased, but as occasion requires the earlier issues have been sent to the Record Office. It has been found convenient to keep temporarily duplicate copies, but these are retained for three years only, and are then sent away to be destroyed.

7. Newspapers.

Instructions regarding the supply of newspapers by Colonial Governments are contained in Circular despatch, 31st October, 1870, which required that in addition to the Official Gazette, two newspapers only should be supplied. Some Governors have interpreted these in- structions so liberally that from many Colonies four, and from one Colony, eight daily papers are sent, in addition to others less fre- As a result about 26,000 issues of newspapers are quently issued. now received annually. With the space at present available it is only possible to keep these papers for five years. Up to the end of 1891, the older issues were from time to time sent to the British Museum, but since that date the authorities of the Museum have declined to receive further collections, on the ground that they were receiving regularly, from the Royal Colonial Institute, sets of newspapers one year after date, whereas those proposed to be sent by the Colonial Since 1896, it has been the Office would be at least five years old. practice to send away annually for destruction one year's collection, in order to make space for new accessions.

1.

It is a question whether sotne reduction should not be made in the supply of these papers. The sorting, folding and putting away occupies the whole time of at least one boy, and it is doubtful whether the use made of them is at all commensurate with the time and labour involved, to say nothing of the occupation of valuable Library space which might be more profitably utilized.

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Boj918th March, 1903,

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C.A.

APPENDIX II.

(to Miscellaneous No. 155.)

SCHEDULE

Containing a List and Particulars of Classes of Documents existing or accruing in the Office of His Majesty's Principal Secretary of State having the Department of the Colonies, which are not considered of sufficient public value to justify their preservation in the Public Record Office.

Prepared in accordance with the Public Record Office Act, 1877 (40 & 41 Vict. cap. 55) Section 1, and in accordance with Rules pursuant thereto made by the Master of the Rolls for the disposal of Valueless Documents.

NOTE. The information contained in the Documents hereinafter mentioned which is of any permanent importance is repeated in a more convenient form in other documents which are to be preserved.

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18806

PUBLIC RECORD OFFICE

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Reference :-

C.O. 885

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