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4. The Constitution of the Office Committee for the Oversea Settlement Office* was approved, and the Secretaries were requested to approach the Secretary to the Committee with a view to the communication to the Council of the draft minutes of meetings of the Committee as soon as possible after the date of such meetings.

5. On the motion of the Vice-Chairman, seconded by Mr. Fiddian, the Council agreed to the substitution of the expression "proceedings" for the words "decisions arrived at " in the Standing Order.

6. The resolution "That a copy of the minutes which are issued from time to time by the Treasury affecting the Staff of the Colonial Office should be circulated to Heads of Branches for communication to the respective staffs," proposed by Miss Atkins and seconded by Mr. Kennedy, was withdrawn, on the understanding that the General Department and the Accounts Branch should confer with a view to the adoption of measures to ensure that the contents of such minutes should be brought promptly to the notice of the members of the staff concerned.

7. On the motion of the Vice-Chairman, seconded by Mr. Fiddian, it was decided that the official scheme for the organization and staffing of the Colonia! Office should in the first instance be discussed by a committee of the Council. The following were nominated to be members of the Committee :---

MR. GRINDLE (Chairman),

MR FIDDIAN,

MR. EGGETT,

MR. SCOFFHAM,

representing the Official side.

4. T shall be a staff side Associatic shall be o ciation wl official of

Memt vacancies

in the sam cannot att by the au The C Chairman

representing the Staff side. representing

MR. WESTBROOK,

MR. KENNEDY,

H. T. ALLEN,

J. H. EMMENS,

Secretaries.

The meeting of the Council was thereupon adjourned to a date to be fixed by the Chairman in consultation with the Vice-Chairman.

5. Τ

of its bus

Meet: summoneć request of Minu Secretarie days of t

of meetin Council o for each r

6. I authority

44944

No. 15.

OFFICE COMMITTEE FOR THE OVERSEA SETTLEMENT OFFICE.

CONSTITUTION.

A.-Objects and Functions.

1. The objects of the Committee shall be to secure, by means of discussion, between official representatives nominated by the appropriate authority as deter- mined by the Secretary of State for the Colonies and representatives of Staff Associations or groups of Staff Associations having members employed on the staff of the Oversea Settlement Committee, the greatest measure of co-operation in all matters affecting the efficiency of the Oversea Settlement Office and the well-being of those employed therein; to provide machinery for dealing with grievances; and generally to bring together the experience and different points of view of the various members of the staff of the Oversea Settlement Office.

2. The scope of the Committee shall comprise all domestic matters affecting

the conditions of service of the staff employed in the office.

Among its more specific functions shall be the following:-

3.

(a) Provision of the best means for utilizing the ability, initiative and

experience of the staff.

(b) Means for securing for the staff a greater share in and responsibility for the observance of the conditions under which their duties are carried out. (c) Improvement of office machinery and organization, and provision of opportunities for the consideration of suggestions by the staff on this subject.

It shall be within the competence of the Committee to discuss any question of hours, promotion or discipline, in regard to which it is represented by the staff side that a principle accepted by or with the sanction of the National Council has been violated.

7. 1 Committe

8. 1 meeting.

to the me

71970

MIN 14TH

* No. 15.