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RECORD OFFICE

I ˇ i j l l l | | | || ||

Reference-

C.O.882/12

PUBLIC RECORD OFFICE. LONDON:

ALLY WITHOUT PERMISSION OF THE: BE REPRODUCED PHOTOGRAPHIC- | COPYRIGHT PHOTOGRAPH-NO! TO

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thereto has been communicated to him by the British Resident or British Adviser. The letter informing the Resident or Adviser of an intended visit should state fully :-- (a) the purpose of the visit, i.e., works to be inspected, questions of policy

to be reviewed, &c.;

(b) the proposed itinerary and time-table of the visit; and

(e) an estimate of what the visit would cost the State Government concerned. 2. So long as the Chief Secretary to Government, Federated Malay States, and the Federal Secretariat at Kuala Lumpur continue in being, copies of the communica- tions referred to in paragraph 1 above, between the Adviser on Public Works and the British Residents in the Federated Malay States, should be sent to the Under- Secretary to Government at Kuala Lumpur for the information of the Chief Secretary,

3. Copies of such communications between the Adviser on Public Works and the British Advisers in the Unfederated Malay States concerning routine visits of inspection should be sent to the Secretary to the High Commissioner.

4. Whenever arrangements for a routine visit to any Malay State have been made by the Adviser on Public Works, and agreed to by the State Govern- ment concerned, he should send particulars of such arrangements to the Private Secretary for the information of the High Commissioner.

5. Routine visits of inspection will not ordinarily be paid to any Malay State more than twice a year.

6. If the Adviser on Public Works discovers in the course of his visit technical or professional matters being conducted on lines incompatible with those standardized for Malaya, he should at once report the matter to the Resident or Adviser, in order, that the State Government may without delay put the matter in order.

7. As soon as possible after the conclusion of his visit the Adviser on Public Works should forward to the British Resident or British Adviser a report on his visit, together with any comments arising therefrom for submission to the State Government concerned. A copy of this report should also be sent to the Federal Secretariat, in the case of a Federated Malay State, so long as that office remains in being, and to the Secretary to the High Commissioner in the case of the Unfederated Malay States.

8. The Adviser on Public Works is reminded that he should inscribe his name in the Ruler's calling book, whenever he visits a place where there is a royal residence and a calling book.

9. In the case of sudden emergency necessitating an immediate visit to a Malay State, without the formalities prescribed for routine visits, the Adviser on Public Works will by telegraph or telephone seek, through the British Resident or British Adviser, the consent of the Ruler of the State concerned. In such cases, if time permits, he should also consult. the High Commissioner.

10. The Adviser on Public Works is responsible for the recruitment and super- vision of the European personnel of the Malayan Civil Engineering Services, and transfers of engineers throughout the Malay States will be effected on his advice, after due consultation with the Administrations concerned, through the appropriate Secretariat.

11. He will also give advice on any matter referred to him by the State Engineer of any State or by any State Government, and will keep all State Govern- ments informed of any important engineering development in any other State or in the Colony,

12. The Adviser on Public Works will be responsible for the compilation of a manual of instructions on purely technical or professional (as distinct from administrative) matters and will issue it through the Resident or Adviser to all officers of the Malayan Civil Engineering Service, so that engineering methods may, so far as is necessary, be uniform throughout Malaya.

13. He will be responsible to the High Commissioner, and through him to all Governments for the proper running of joint institutions such as the Federated Malay States Government Factory.

14. No instructions in regard to policy or administration may be given by the Adviser on Public Works to any officer of the Malayan Civil Engineering Service stationed in a Malay State whether by letter or by word of mouth. Recommendations or representations falling within either category should be communicated to the British Resident or British Adviser for submission to the State Government concerned. This paragraph does not apply to visits to Federal Institutions which are under the executive control of the Adviser on Public Works.

15.

All officers of the Malayan Civil Engineering Service lent or seconded to a Malay State will, while serving in that State, be solely under the direction of the

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Government of that State. Any report which the Adviser on Public Works may desire

to make on officers, so lent or seconded, should be sent under confidential cover to the Resident or Adviser of the State concerned, and (if necessary) to the High Com- missioner, but to no other officer.

[C. 82488/31.]

Enclosure 3 in No. 18.

MEMORANDUM FOR THE GUIDANCE OF THE DIRECTOR OF DRAINAGE AND IRRIGATION, STRAITS SETTLEMENTS, IN HIS CAPACITY AS Adviser on Drainage anD IRRIGATION TO THE MALAY STATES.

1. BEFORE paying a routine visit of inspection to any Malay State, the Adviser on Drainage and Irrigation should address the British Resident or British Adviser con- cerned, and no such visit should be paid until the consent of the State Government thereto has been communicated to him by the British Resident or British Adviser. The letter informing the Resident or Adviser of an intended visit should state fully:

(a) the purpose of the visit, i.e., works to be inspected, question of policy

to be reviewed, &c.;

(b) the proposed itinerary and time-table of the visit; and

(c) an estimate of what the visit would cost the State Government concerned. 2. So long as the Chief Secretary to Government, Federated Malay States, and the Federal Secretariat at Kuala Lumpur continue in being, copies of the communica- tions referred to in paragraph 1 above, between the Adviser on Drainage and Irrigation and the British Residents in the Federated Malay States should be sent to the Under- Secretary to Government at Kuala Lumpur for the information of the Chief Secretary. 3. Copies of such communications between the Adviser on Drainage and Irrigation and the British Advisers in the Unfederated Malay States concerning routine visits of inspection should be sent to the Secretary to the High Commissioner?

4.

Whenever arrangements for a routine visit to any Malay State have been made by the Adviser on Drainage and Irrigation, and agreed to by the State Govern- ment concerned, he should send particulars of such arrangements to the Private Secretary for the information of the High Commissioner.

5. Routine visits of inspection will not ordinarily be paid to any Malay State more than twice a year.

6. As the headquarters of the Adviser on Drainage and Irrigation are at Kuala Lumpur, he need, in the case of the State of Selangor, act on the preceding instruc- tions concerning routine visits only when he contemplates inspection of the institutions and staff of that State or a tour through its districts.

8.

7. If the Adviser on Drainage and Irrigation discovers in the course of his visit technical or professional matters being conducted on lines incompatible with those standardized for Malaya, he should at once report the matter to the Resident or Adviser, in order that the State Government may without delay put the matter in order.

As soon as possible after the conclusion of his visit the Adviser on Drainage and Irrigation should forward to the British Resident or British Adviser a report on his visit, together with any comments arising therefrom for submission to the State Government concerned. A copy of this report should also be sent to the Federal Secretariat, in the case of a Federated Malay State, so long as that office remains in being, and to the Secretary to the High Commissioner in the case of the Unfederated Malay States.

9. The Adviser on Drainage and Irrigation is reminded that he should inscribe his name in the Ruler's calling book, whenever he visits a place where there is a royal residence and a calling book.

10. In the case of sudden emergency necessitating an immediate visit to a Malay State, without the formalities prescribed for routine visita, the Adviser on Drainage and Irrigation will by telegraph or telephone seek, through the British Resident or British Adviser, the consent of the Ruler of the State concerned. In such cases, if time permits, he should also consult the High Commissioner.

11. The Adviser on Drainage and Irrigation is responsible for the recruitment and supervision of the European personnel of the Malayan Drainage and Irrigation Services, and transfers of engineers throughout the Malay States will be effected on his advice, after due consultation with the Administrations concerned, through the appropriate Secretariat.

12. He will also give advice on any matter referred to him by the Senior Drainage and Irrigation Engineer of any State or by a State Government, and will

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