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PUBLIC PECORD OFFICE

Reference -

C.O.882/12

PUBLIC RECORD OFFICE. LONDON

ALLY WITHOUT PERMISSION OF THE BF REPRODUCED PHOTOGRAPHIC-

COPYRIGHT PHOTOGRAPH-NOT TO

C. 82471/31 [No. 7).

38

No. 18.

STRAITS SETTLEMENTS.

UNFEDERATED MALAY STATES.

THE GOVERNOR to THE SECRETARY OF STATE.

(Confidential.)

(Received 29th February, 1932.)

SIR,

Government House, Singapore, 29th January, 1932. In the margin of paragraph 4 of the letter, dated 29th December, 1931, addressed by Mr. Pretty to the British Advisers in the Unfederated Malay States, which formed an enclosure in my Confidential despatch, dated 2nd January, 1932,* it was stated that the circular instructions issued concerning the scope of duties of professional advisers in the Unfederated Malay States were not for the moment avail- able, but would follow shortly. On further careful examination of this matter, it appeared to me impossible to issue circular instructions equally applicable to all pro- fessional advisers and I accordingly decided that separate instructions should be issued to each adviser. I now attach for your information, copies of three memoranda issued for the guidance, respectively :-

2.

(a) of the Director of Medical and Health Services, Straits Settlements, in his

capacity as Adviser on Medicine and Health to the Malay States;

(b) of the Director of Public Works, Straits Settlements, in his capacity as

Adviser on Public Works to the Malay States; and

(c) of the Director of Drainage and Irrigation, Straits Settlements, in his

capacity as Adviser on Drainage and Irrigation to the Malay States.

It will be necessary to prepare and issue similar instructions to other Heads of Departments which are affected by the decentralization policy, such as the Director of Education, the Director of Agriculture, the Conservator of Forests, &c., &c. The drafts of such instructions are now in preparation, and copies will be forwarded to you in due course, when the instructions are issued.

Enclosure 1 in No. 18.

I have, &c.,

C. CLEMENTI,

Governor.

MEMORANDUM FOR THE GUIDANCE OF THE DIRECTOR OF MEDICAL AND Health SERVICES, STRAITS SETTLEMENTS, IN HIS CAPACITY AS ADVISER ON MEDICINE AND HEALTH TO THE MALAY STATES.

1. BEFORE paying a routine visit of inspection to any Malay State, the Adviser on Medicine and Health should address the British Resident or British Adviser con- cerned, and no such visit should be paid until the consent of the State Government thereto has been communicated to him by the British Resident or British Adviser. The letter informing the Resident or Adviser of an intended visit should state fully:

(a) the purpose of the visit, i.e., works to be inspected, questions of policy

to be reviewed, &c.;

(b) the proposed itinerary and time-table of the visit; and

(c) an estimate of what the visit would cost the State Government concerned. 2. So long as the Chief Secretary to Government, Federated Malay States, and the Federal Secretariat at Kuala Lumpur continue in being, copies of the communica- tions referred to in paragraph 1 above, between the Adviser on Medicine and Health and the British Residents in the Federated Malay States should be sent to the Under- Secretary to Government at Kuala Lumpur for the information of the Chief Secretary. 3. Copies of such communications between the Adviser on Medicine and Health and the British Advisers in the Unfederated Malay States concerning routine visits of inspection should be sent to the Secretary to the High Commissioner.

4. Whenever arrangements for a routine visit to any Malay State have been made by the Adviser on Medicine and Health, and agreed to by the State Govern- ment concerned, he should send particulars of such arrangements to the Private Secretary for the information of the High Commissioner.

* No. 13.

39

5. Routine visits of inspection will not ordinarily be paid to any Malay State more than twice a year.

6. If the Adviser on Medicine and Health discovers in the course of his visit technical or professional matters being conducted on lines incompatible with those standardized for Malaya he should at once report the matter to the Resident or Adviser, in order that the State Government may without delay put the matter in order.

7. As soon as possible after the conclusion of his visit the Adviser on Medicine and Health should forward to the British Resident or British Adviser a report on his visit, together with any comments arising therefrom for submission to the State Government concerned.

A copy of this report should also be sent to the Federal Secretariat, in the case of a Federated Malay State, so long as that office remains in being, and to the Secretary to the High Commissioner in the case of the Unfederated Malay States.

8. The Adviser on Medicine and Health is reminded that he should inscribe his name in the Ruler's calling book, whenever he visits a place where there is a royal residence and a calling book.

9. In the case of sudden emergency necessitating an immediate visit to a Malay State, without the formalities prescribed for routine visits, the Adviser on Medicine and Health will by telegraph or telephone seek, through the British Resident or British Adviser, the consent of the Ruler of the State concerned. In such cases, if time permits, he should also consult the High Commissioner.

10. The Adviser on Medicine and Health is responsible for the recruitment and supervision of the European personnel of the Malayan Medical Service, and transfers of doctors and surgeons throughout the Malay States will be effected on his advice after due consultation with the Administrations concerned through the appropriate Secretariat.

11. He will also give advice on any matter referred to him by the Senior Medical Officer of any State or by a State Government, and will keep the State Govern- ments informed of any interesting medical or health developments in any other State or in the Colony.

12. The Adviser on Medicine and Health will be responsible for the compilation of a manual of instructions on purely professional or technical (as distinct from administrative) matters and will issue it through the Resident or Adviser to all officers of the Malayan Medical Service so that medical methods may, so far as is necessary, be uniform in all territories.

¿

13. He will be responsible to the High Commissioner, and through the High Commissioner to all Governments concerned, for the proper administration of joint institutions such as the Central Mental Hospital at Tanjong Rambutan and the Leper Settlement at Sungei Buloh.

14. It will be his duty in case of epidemics which affect neighbouring States to secure the co-ordination of necessary preventive measures in such States.

15. No instructions in regard to policy or administration may be given by the Adviser on Medicine and Health to any officer of the Malayan Medical Service stationed in a Malay State whether by letter or by word of mouth. Recommendations or representations falling within either category should be communicated to the British Resident or British Adviser for submission to the State Government concerned. This paragraph does not apply to visits to Federal Institutions which are under the executive control of the Adviser on Medicine and Health.

16. All officers of the Malayan Medical Service lent or seconded to a Malay State will, while serving in that State, be solely under the direction of its Government. Any report which the Adviser on Medicine and Health may desire to make on officers so lent or seconded should be sent under confidential cover to the Resident or Adviser of the State concerned, and (if necessary) to the High Commissioner, but to no other officer.

[C. 82472/81.]

Enclosure 2 in No. 18.

MEMORANDUM FOR THE GUIDANCE OF THE DIRECTOR OF PUBLIC WORKS, STRAITS SETTLEMENTS, IN HIS CAPACITY AS ADVISER ON PUBLIC WORKS TO THE MALAY States.

1. BEFORE paying a routine visit of importance to any Malay State, the Adviser on Public Works should address the British Resident or British Adviser con- cerned, and no such visit should be paid until the consent of the State Government