1974-HKRS28-16-22_Part05 — Page 49

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27. (1) The council may make all necessary rules for the regulation and management of the affairs of the corporation and in particular (but without prejudice to the generality of the foregoing) may make rules for all or any of the following matters--

(a) the conduct of the business at meetings;

(b) the forms to be used for application for membership:

(2) the number of persons to be admitted to membership;

(a) the conduct of ballots for membership;

(c) the amount and time for payment of subscriptions and other

charges;

(f) the admission of and privileges to be extended to visitors; and (2) the regulation of the conduct of residential and subscriber

members.

and may from time to time amend, vary, rescind, or suspend any rules made and make or issue new rules.

(2) All rules made by the council and any amendment, variation,, rescission or suspension thereof shall be entered in a book to be kept by the secretary for that purpose, and such book shall be open at all reason- able times to the inspection of all members and visitors.

MEETINGS

28. The annual general meeting of the residential and subscriber members shall be held in the month of October in each year of As soon thereafter as may be possible, at the premises on a date and at a time to be fixed by the council

29. (1) The council may whenever it considers it necessary or advisable so to do and shall on the requisition in writing signed by any twenty members forthwith proceed to convene an extraordinary general meeting of the whole of the members or of the residential members or the subscriber members according to the nature of the business to be transacted.

(2) A requisition under this paragraph shall state the nature of the business for which the meeting is to be convened and a copy thereof shall be posted in a prominent place in the premises together with a copy of the notice convening the meeting

30. A notice of the convening of the annual general meeting and of every extraordinary general meeting shall be sent to every member con- cerned, other than absent members, at her last known address in the Colony not less than ten days before the date of such meeting, but the accidental omission to send such notice to any of the members shall not invalidate any resolution passed or any proceedings at such meeting.

31. Any member desiring to bring any proposal before an sumual or extraordinary general meeting shall give notice thereof in writing to the secretary not less than three days before such meeting.

32 All decisions of the annual general meeting or of an extra- ordinary general meeting shall be arrived at by a majority of the voles of the members present at such meeting but no residential member shall be competent to vote on the election of members of the council other than that for the residential members of the council as provided in paragraph 21.

33. Ten members whether residentia) or subscriber personally present shall be a quorum for an annual or extraordinary general meeting and no voling by proxy shall be allowed

AMENDMENT OF THE CONSTITUTION

34 (1) No proposal for the alteration, amendment or rescission of the constitution shall be entertained unless notice thereof in writing shall have been given to the secretary not less than seven days before the dale fixed for holding the sonual general meeting. Alternatively if the council shall consider that it is expedient to put forward a proposal for alteration, amendment or rescission of the constitution at any other time, the council may require the secretary to and the secretary shall therefor convene au extraordinary meeting of members of which at least fourteen days notice shall be given to all members together with the aubalance of the proposed alteration or rescission.

(2) The notice given to the secretary shall state tho substance of the proposed alteration, amendment or rescission, and a copy of the notice shall be posted in a protminent place in the premises not less than three clear days before the annual general meeting

(3) On the consideration of a proposal for the alteration, amend- ment or rescission of the constitution it shall be competent for the meeting to consider and decide upon any amendment which may be put to such proposal

35. No alteration, amendment or rescission shall be made in this coms- titution unless the same shall have been carried by a majority consisting of at least two-thirds of the members present at an annual or extraordinary general meeting of the members and voting thereon.

36. No alteration, amendment or rescission of the constitution shall come into operation until the same shall have been approved by the Governor.

ACCOUNTS

37. The council shall cause true accounts to be kept of the moneys received and expended and of the assets, credits and liabilities of the corporation.

38. The accounts shall be made up to the thirty-first day of August in each year and the council shall cause a balance sheet containing a summary of the property and liabilities of the corporation to be prepared and audited.

39. Not less than ten days before each annual general meeting a printed copy of the balance sheet, profit and loss account and report by the council shall be sent to every member except members whose names are on the absent members list.