PUBLIC RECORD OFFICE
Reference :-
C.O. 885
5 PUBLIC RECORD OFFICE, LONDON
ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC- COPYRIGHT PHOTOGRAPH—NOT TO
List of family remittances.
All cash to
in safes.
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amounts, not exceeding half their salaries in any one year, for the support of their wives, or other members of their families, or for the payment of life insurance premiums; but this privilege will not be allowed for the discharge of debts, or to pay for goods ordered from England, or for any other similar liability.
129. All applications for family remittances must be made through the head of the department to the Colonial Secretary, who will furnish to the Treasurer a list of the authorised family remittances, and notices of any amendments of it; and the Treasurer not earlier than the 15th of each month will give to the officer entitled to remit a draft on the Crown Agents, payable at three days' sight, and will deduct the amount from the salary payable to him at the end of the month. The receipt for salary will be signed in full, the amount of the draft being vouched on Form A., and brought to account, under Drafts and Remittances."All such drafts will be issued from a consecutively numbered counterfoiled book.
OF
VIII. CUSTODY AND SECURITY
PUBLIC MONEY, STAMPS, AND STORES. 130. All cash received by public officers should be deposited invariably be deposited, as soon as possible, in the public safe provided for the purpose or paid into a Bank. Any neglect or careless observance of this rule will throw the entire responsibility for any loss upon the officer concerned. No public officer shall keep, or allow to be kept in any Government safe under his charge any moneys except public moneys. or such, as by virtue of his office, he is bound to receive and account for.
Money to be deposited in bank.
Bank account not to be overdrawn.
Custody of stamp stock.
Inspection
of stamp
stock.
131. In Colonies where the Government have availed themselves of the services of a Bank, the Treasurer and any sub-accountants so instructed will deposit in the Bank, at the close of business on each day, all public moneys received by them up to that time. Private moneys are, under no circumstances. to be included in a public banking account.
132. The Treasurer's Bank Account must not be overdrawn, nor any temporary advance obtained from the Bank, without the special sanction of the Secretary of State. Savings Bank moneys must not be used, nor Savings Bank securities pledged for the accommodation of the General Revenue Account.
133. The main stock of stamps, both postage and revenue, shall be kept in the chest appointed for that purpose. A stock book will be kept, in which will be entered, under each denomination, the number and value of stamps received and issued; and this book, on each occasion of either a receipt or issue. will be initialled by the Treasurer, and by any other officer appointed to have joint charge of stamps with him. Stamps will be issued on requisition, and a receipt taken from the officer to whom they are issued.
134. All invoices of stamps received, and the requisitions and receipts for their issue, will be retained, for inspection by the Auditor, who will inspect and check the stock of stamps at suitable. intervals.
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135. Quarterly Boards of Survey, to be held on Quarterly the first business day of each quarter, will be boards of appointed, by the Governor, to examine the Treasury survey. cash, bank balances and stamps, and to report the result (in Form K.-Cash, and Form L.-Stamps). Boards will also be appointed, at uncertain periods, Surprise to hold surprise surveys of the cash and stamps in surveys. the custody of the Treasurer, and other accounting officers.
136. The authority of the Secretary of State is Losses of required for writing off all losses of public money. public
or
money.
137. Every public officer having the custody of, Security access to public money, stamps or stores, or bonds. who may frequently be entrusted with the receipt of public revenue, or be charged with the responsibility for disbursements, is required to give personal and collateral security for the faithful discharge of his duty, to be fixed at an amount determined with regard to the average amount of cash or value of stores which may be passing through his hands at any time.
In every case of default, the liability
of sureties will invariably be enforced.
138. The securities given by officers will be in Securities of accordance with the law for the time being regulating acting the giving of such securities. Officers appointed to officers, act for an officer on leave, will give the same security
as that required to be given by such officer.
}
139. All the securities will be regularly inspected Security early in each year, by such officers, including the bonds to be Attorney-General and the Auditor, as the Governor inspected may appoint. A list of the securities so inspected annually.
will be prepared by such officers, for the information
of the Governor, and for insertion in the Blue Book. The list of the offices, the holders of which are required to give security, should be revised on the same occasion.
140. In case of the death of a surety, or of his security becoming, in the opinion of the Governor, insufficient, the officer will be required forthwith to substitute other security.
IX-ACCOUNTS AND BOOKKEEPING.
141. The year of account is from the 1st April The year of to the 31st March, all receipts and payments account. brought to account during that period, being regarded as relating to the service of that year; and the Treasurer will, after balancing his cash book on the latter date, 'carry forward the balance to the account of the ensuing year. All cash accounts will be balanced at the close of each month, and the balances, if any, carried forward.
forbidden.
142. No erasures are to appear in any accounts. Erasures in Any necessary corrections will be made by striking accouder out the figures to be altered, with a single line, in red ink, and writing the correct figures, in red ink, above, such alterations being attested by the initials of the officer responsible.
143. No fractional parts of a penny are to appear Fractions of
in the totals of accounts; those of one halfpenny or one penny.
220x
D 2