31
30
note on the Agenda paper with regard to the matter, and suggested that the discus- sion was not in order. The Chairman agreed to defer the matter to a future meeting of the Council.
8. At the suggestion of the Vice-Chairman, it was agreed that the question of promoting suitable Typists to the Clerical Grade should be referred to the Special Committee of the Council appointed to deal with the reorganization of the Copying Department.
11007
abolishing existing L.F.F., or for creating new ones. Dominions Department and the Assistant Private Secretaries (Appointments) not The L.F.F. solely used by the
to be included in the scope of the Committee.
The following were nominated to be members of the Committee :-
Mr. Dixon.
Mr. Emmens. Mr. Calder.
Mr. Harper.
Mr. Smith.
Mr. Hatcher.
The appointment of a Secretary was left to the decision of the Committee; but the name of Mr. E. N. Horne was suggested.
The Chairman stated that the recommendations of the Committee would not be submitted to the Council for decision, but that its reports would be communicated to the Council.
4. On the motion of the Vice-Chairman, seconded by Mr. Fiddian, the Council agreed to the appointment of a Grade Committee to deal with matters peculiar to Staff Officers and Staff Clerks in the Colonial Office.
The following were nominated to be members of the Committee:-
Mr. Fiddian,
Mr. A. J. Harding,
Mr. Dixon,
Official Representatives.
No. 18.
COLONIAL OFFICE DEPARTMENTAL COUNCIL. MINUTES OF THE EIGHTH MEETING, HELD ON FRIDAY, THE 29TH APRIL, 1921, at 3.0 P.M. Present:
MR. G. E. A. GRINDLE (Chairman), representing the Official side. MR. A. FIDDIAN,
MR. W. F. WESTBROOK (Vice-Chairman), representing the Association
MR. G. VENNING,
of Executive Officers.
MR. A. J. HARDING, representing, in the absence of Mr. Wiseman, the
Association of 1st Division Civil Servants.
MR. F. H. HARPER, representing the Civil Service Union.
MISS E. I. ATKINS, representing the Association of Clerical Officers.
MR. F. KENNEDY,
MR. F. R. STAPLEY, representing the Public Services' Clerical and Techni-
cal Association.
MR. S. IVES, representing, in the absence of Mr. Eglinton, the Government
Minor Grades Association.
H. T. ALLEN,
J. H. EMMENS,
Secretaries.
Absent:
MR. C. W. DIXON (Official side.)
1. THE minutes of the Seventh Meeting* of the Council, held on the 31st January, 1921, were confirmed.
2. The Council was informed of the nomination of Mr. W. F. Westbrook as Vice-Chairman of the Council on the resignation of Mr. Scoffham, transferred to the Offices of the Cabinet.
On the motion of Mr. Fiddian, seconded by Mr. Harper, the Council unani- mously passed a resolution "That the Council congratulate Mr. W. H. Scoffham, the late Vice-Chairman, on his appointment as Accountant in the Cabinet Offices, and desire to place on record their appreciation of the unfailing courtesy and ability with which he discharged his duties during his tenure of office."
The Vice-Chairman announced that Mr. Venning had been nominated a repre- sentative of the Executive Officers' Association in place of Mr. Scoffham; but that no nomination to the vacancy on the 2nd Division Clerks' Grade Committee had yet been made. The Vice-Chairman also proposed the nomination in the place of Mr. Sooffham of Mr. Venning and Mr. Emmens to be members of the Staffing and Organization Committee and the Further Education Committee, respectively. The Council assented.
On the motion of Mr. Fiddian, seconded by the Vice-Chairman, Mr. E. J. Harding was appointed an additional member of the Further Education Committee. The Vice-Chairman pointed out that only two official members of the Council were present no acting appointment having been made for the member on leave, and the vacancy for the fourth member not having been filled. The Chairman stated that in his judgment no appointments were necessary.
3. On the motion of Mr. Fiddian, seconded by Mr. Kennedy, the Council agreed that a Committee should be appointed to consider and advise on proposals in regard to L.F.F. for use in the Office. The Committee to be empowered to take into consideration and report upon all proposals for amending the form of, or
* No. 17.
5.
Mr. Westbrook,
Mr. Hobson.
Mr. Howell,
Representatives of the Grade.
On the motion of Mr. Kennedy, seconded by Mr. Stapley, the Council agreed to the addition to the Refreshment Committee of Mr. E. N. Horne, a member of the Clerical Officers' Association.
The Chairman read a statement which had been received from the Refreshment Committee with regard to the extent to which the facilities afforded in the Colonial Office of obtaining refreshments are availed of by the staff, and the Council were of opinion that the present arrangements are justified.
6. The Council was informed of the nomination of Miss Curtis as an Addi- tional Staff representative on the Temporary Clerks' Grade Committee.
7. Mr. Fiddian reported to the Council that the Special Committee of the Council set up to deal with the scheme for the reorganization of the Copying Depart ment have been unable to arrive at an agreement, and that the authorities have con- sequently decided that the official scheme should be submitted to the Treasury for approval. Miss Atkins represented that the figures in the scheme relating to the staff were inaccurate, and claimed that in no other department were Shorthand Typists excluded from the Typing staff in deciding the number of Superintendents. She maintained that the Supervising staff, as provided, was inadequate in view of the necessity of making arrangements for leave, and inevitable absences on account of sickness.
With regard to the question of the promotion of suitable Typists to the Clerical Grade, the Chairman stated that two had been selected to undergo a test, -that in one case the test had terminated, and that in the other case it was still proceeding. The Vice-Chairman supported Miss Atkins in a request that another Typist should be nominated to undergo the test. The Chairman assured the Council that there was no intention of abandoning the arrangements for testing typists as to their suit- ability for promotion to the Clerical Grade; but said that further trials were dependent on suitable nominations being made and on the requirements of the Copying Department. The authorities could not accept any contention that there must necessarily be two typists on trial at the same time. The Staff side objected to the view that tests should be dependent on the requirements of the Copying Department.
In reply to a question by the Vice-Chairman, the Chairman stated that the post of Supervisor, hitherto filled by promotion from the male staff, would be abolished on a vacancy.
8.
On the motion of Miss Atkins, seconded by Mr. Fiddian, the Council agreed to the appointment of a Grade Committee to deal with matters peculiar to Typists and Shorthand Writers in the Colonial Office. The following were nominated to be members of the Committee:-
Mr. Fiddian,
Mr. Allen,
Offcial
Official Representatives.
Mr. Harper,
C
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PUBLIC RECORD OFFICE, LONDON
ALLY WITHOUT PERMISSION OF THE | COPYRIGHT PHOTOGRAPH—NOT TO BE REPRODUCED PHOTOGRAPHIC-