97
PUBLIC RECORD OFFICE
Reference:
TTTLT CO
885/26
PUBLIC RECORD OFFICE, LONDON
ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC- COPYRIGHT PHOTOGRAPH-NOT TO
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PUBLICATION OF PROCEEDINGS.
(22) Only statements issued under the authority of the Council shall be published, and such statements shall be as full and informative as possible.
MINUTES.
(23) The Council shall keep Minutes of its proceedings.
brach side of the C'el shit the responsible for its own expenses,
(23) The-Cormort shall keep
protectings.
the common expenses shall be defrayed in equal proportions by the Department and
the Staff Associations. Civil Servants who are members of the Staff Side of the Council or of its Committees shall be given special leave with pay when attending meetings of the Council or of its Committees, the Associations bearing the cost of substitution where incurred.
AMENDMENT OF THE CONSTITUTION.
(25) The Constitution of the Council may be amended only at an Annual Meeting. Notice of amendment of the Constitution must be given and circulated to the members of the Council at least seven days before the meeting.
Colonial Office,
November, 1919.
71970
No. 7.
COLONIAL OFFICE DEPARTMENTAL COUNCIL.
MINUTES OF THE FIRST MEETING OF THE COUNCIL, HELD ON THURSDAY, THE 11TH DECEMBER, 1919, at 3.0 P.M.
Present:
MR. G. E. A. GRINDLE (Chairman),
MR. A. FIDDIAN,
MR. H. F. DoWNIE,
MR. W. H. EGGETT,
as representing the Official side.
MR. W. H. SCOFFHAM (Vice-Chairman), representing Association of
Clerks of the 2nd Division.
MR. R. A. WISEMAN, representing Association of 1st Division Civil
Servants.
MR. S. R. PUGHE, representing Society of Civil Servants.
MR. H. W. THOMPSON, representing Assistant Clerks' Association.
MR. F. H. HARPER, representing the Civil Service Union.
MISS E. I. ATKINS, representing Civil Service Typists' Association.
MR. J. S. HOLLAND, representing Government Messengers' and Attendants'
Association.
MR. C. J. REID, representing Temporary Clerks' Association (in the absence
of Mr. Callaghan).
MR. P. R. CLIPSHAM, representing Boy Clerks' Association.
H. T. ALLEN,
J. H. EMMENS,
Secretaries.
1. THE Report of the Special Meeting* of the Joint Conference, held on the 20th November, was confirmed.
2. The Council was informed of the nomination of Mr. Grindle as Chairman, Mr. Scoffham as Vice-Chairman, Mr. Allen as Official Secretary, and Mr. Emmens as Staff Secretary.
3. On the motion of the Vice-Chairman, seconded by Mr. Fiddian, the Council adopted the following standing Order :-
"As soon as possible after each meeting the Secretaries shall prepare and submit to the Chairman and Vice-Chairman a statement of the decisions arrived at. The statement shall then be circulated to the members, and, if agreed to, shall be signed by the Chairman and Vice-Chairman and be published in the Department."
* No. 5.
7
4. On the motion of Mr. Reid, seconded by Mr. Fiddian, the Council agreed to the appointment of a Grade Committee to deal with matters peculiar to the temporary clerical staff. The following were nominated to be members of the Committee:-
Mr. Fiddian, Mr. Williams, Mr. Wilkinson,
Mrs. Haylett, Miss Curtis,
Mr. Reid,
Official representatives.
Representatives of the Grade.
On the suggestion of the Vice-Chairman, the Council agreed that in the case of all Grade Committees the Chairman should be nominated by the Official representatives.
5. On the motion of Mr. Thompson, seconded by Mr. Eggett, the Council agreed to the appointment of a Grade Committee to deal with matters peculiar to Assistant Clerks of the Colonial Office. The following were nominated to be members of the Committee :-
Mr. Westbrook,
6.
Mr. Fiddian, Mr. Downie,
Mr. Cleall,
Mr. Kennedy,
Mr. Thompson,
Official representatives.
Representatives of the Grade.
On the motion of the Vice-Chairman, seconded by Mr. Harper, the Council agreed to the appointment of a Special Committee to consider the future staffing and organization of the Department, with instructions to submit a report at an early date.
After discussion of a draft submitted by the Vice-Chairman and an amend- ment proposed by Mr. Wiseman, the Council agreed upon the following terms of reference
"To consider and make recommendations upon the following questions with regard to the staffing and organization of the Colonial Office-
"(1) The best method of providing an adequate staff for the administrative and clerical work of the Department, having regard to the relation between the numbers on the staff and the volume of the work, (a) before, (b) after, the War, and the allocation of the work as between the various grades of the public service.
"(2) The general principles to be adopted as governing the recruitment and training of the staff of the Department, in so far as they are peculiar to the Colonial Office.
"(8) The opportunities of advancement open to the several grades employe
in the Colonial Office, and the possibility of laying down any principles applicable to the special circumstances of this Department as regards the filling of vacancies in a higher grade by promotion from a lower grade."
On the motion of the Vice-Chairman, seconded by Mr. Fiddian, the following were nominated to be members of the Committee:-
Mr. Fiddian.
Mr. Scoffham.
Mr. Wiseman
Mr. Westbrook.
Mr. Eggett.
Mr. Pughe.
Mr. Thompson.
With Mr. Allen as Secretary (not a member).
In the course of the discussion, Mr. Wiseman communicated to the Council
the following recommendation passed by the Colonial Office Branch of the Associa- tion of 1st Division Civil Servants :—
"The restoration of the number of permanent officers in each depart ment of the Colonial Office at least to its pre-War figure, without prejudice to the question of increase of establishment, on account of a permanent addition to work."