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PUBLIC RECORD OFFICE
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Dr. Bagshawe expressed himself in favour of such an arrangement, provided that the Seamen's Hospital Society would give an assurance that the Bureau would be permitted to remain permanently in the same quarters as the School of Tropical Medicine, with sufficient accommodation for their requirements, and provided that the library would always be readily accessible to the Director of the Bureau and
his staff.
Sir Havelock Charles, supporting the proposal, suggested that the Board of Governors of the Seamen's Hospital Society should be asked to form the new library from the libraries of the School of Tropical Medicine and the Bureau, and to arrange for its administration and maintenance. He was much impressed with the import- ance of concentrating in one collection the libraries built up by the School and the Bureau, which were both really working to the same end; and he emphasized the wastefulness of continuing the present system, which involved duplication.
Sir John McFadyean, and Sir David Bruce, drew attention to the possibility that at some time the Bureau might wish to have its own separate quarters, or other circumstances might arise which would entail their removal from the premises occupied by the School; in that event, if the Bureau now made over to the School or to the Seamen's Hospital Society its valuable library as a gift, it would be unable to recover the books, and so suffer an irreparable loss.
Sir John Bradford agreed that, however unlikely such an event, provision should be made for it; he shared Sir John McFadyean's doubt whether the Committee would be justified in approving of the library of the Bureau being definitely handed over to the Society or to the School; and he concurred in Sir John McFadyean's view that it would make for permanence of the present arrangement under which the School and the Bureau are accommodated in the same premises, if the Bureau did not forfeit all claim to the volumes presented to the combined library, as neither the School nor the Bureau would lightly throw over the arrangement if this involved both of these institutions having only an incomplete collection of the literature on tropical medicine.
Professor Leiper supported the proposal to amalgamate the libraries, but he to the joint on permanent loan suggested that the Bureau library should be library; that the joint library should be formed by, and placed under the control of, the Seamen's Hospital Society; that the Society might appoint a managing committee with a majority consisting of members of the Governing Body, and with an equal number of representatives of the School and the Bureau; and that future journals acquired by the Bureau should be placed in the joint library when bound at the end of the year and no longer in immédiate demand by the Bureau.
The matter was further discussed in detail from various points of view, and the Committee finally agreed that the Seamen's Hospital Society should be requested to consider a proposal for the formation of a joint library from the libraries of the School of Tropical Medicine and the Bureau, to which the Bureau would contribute its present collection and future volumes of the periodicals and other literature on permanent loan (such volumes being marked clearly as the property of the Bureau), on the understanding that the Seamen's Hospital Society would continue to furnish adequate office accommodation for the Bureau at Endsleigh Gardens, or, in the event of removal, elsewhere in proximity to the library, so that it may be always readily accessible to the staff of the Bureau; that the question of the Bureau making any cash payment towards the maintenance of the joint library should be reserved for further consideration, if and when such a suggestion should be made; and that in the event of failure of the School and the Bureau to arrive at a satisfactory agree- ment on any important point after the amalgamation of their libraries, the Secre- tary of State for the Colonies should be requested to arbitrate.
(Professor Leiper then withdrew).
3. Dr. Bagshawe reported that the Bureau moved to Endsleigh Gardens on the 15th of January last, and that he had made arrangements for cleaning, lighting, etc., at a cost of £50 per annum.
Dr. Bagshawe reported that additional contributions to the Bureau had been promised by the Australian Commonwealth (£200 per annum), the Government of Hong Kong (£100 per annum), and the Government of Zanzibar (£100 per annum).
4. The Accounts for 1919-20 and the Estimates for 1920-21 were received and passed. (Copy annexed.)
The Committee noted that the contribution from the Government of India was promised for three years only, instead or five years. The Secretary pointed out the
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difficulties to which this would give rise in regard to the payment of the Imperial contribution after the period of three years ended. Sir Havelock Charles referred to the extension of work in connexion with tropical medicine contemplated by the Government of India, which had, no doubt, led them not to commit themselves for more than three years, but he agreed with Dr. Bagshawe that the Government of India would find it impossible to do in India for themselves the work done by the Bureau. The Committee decided not to take the matter up until towards the end of the period for which the contribution from India had been promised.
On the recommendation of Dr. Bagshawe, the Committee approved the follow- ing salaries and payments for staff, etc. :-
(i.) Captain R. L. Sheppard to receive salary at the rate of £450 per annum from the 1st April, 1920.
(ii) Miss James to receive an addition of twenty-five per cent. to her present remuneration for indexing, beginning with her account dated 17th April, 1920.
(iii.) Dr. E. E. Atkin, of the Lister Institute, to be paid 10s. for each summary of Scandinavian literature for the Bulletin, subject to a minimum and maximum payment per annum, to be determined by the Committee: this arrangement to be provisional only, and subject to termination or renewal according to results after six months.
(iv.) A sum not exceeding £30 to be expended on furniture, etc., for the Bureau. The Committee gave covering approval to the following alterations in salaries,
ith effect from the 1st February, 1920—
Senior typist 60s. a week, instead of 50s. Second typist 55s. a week, instead of 45s. Boy 178. a week, instead of 148.
The Committee gave covering approval to the following payments :-
Removal charges Shelving
£ 8. d. 26 2 6 47 16 3
5. The Agents' Accounts for the period October, 1919-March. 1920, were received (Précis annexed).
The Committee expressed their satisfaction at the increase in receipts from the sale of publications.
Dr. Bagshawe stated that he expected to save approximately £100 per annum now that the Bureau was to do its own distribution.
6. The Committee authorized Dr. Bagshawe to make such arrangements as
he thought most desirable in regard to the insertion of advertisements in the Bulletin.
7. (i.) The Committee received, and accepted, the resignation of Colonel W. G. King, C.I.E., I.M.S. (retired) as a Sectional Editor, and requested Dr. Bagshawe to convey to him their thanks for his services and their appreciation of his work as a Sectional Editor.
(ii) Dr. Bagshawe was authorized to ascertain whether Lieutenant-Colonel W. W. Clemisha, I.M.S., would take over the work done by Colonel King: if this could not be arranged, he would consult Sir Havelock Charles as to other suitable officers of the Indian Medical Service for the work.
(iii) The Committee approved the appointment of Colonel C. Birt, A.M.S. (retired). as a Sectional Editor, in succession to Colonel Andrew Balfour, C.B., C.M.G.
(iv.) The Committee approved the arrangement made with Mr. Ohshima for the preparation of summaries of Japanese literature for the Bulletin; payment not to exceed £25 per annum.
(v.) Dr. Bagshawe reported that Dr. C. M. Wenyon, C.M.G., returned to duty on the 23rd January, 1920.
8. The Committee recommend, for the approval of the Secretary of State for the Colonies, that Colonel Andrew Balfour.. C.B., C.M.G., should be invited to serve on the Committee of the Bureau.