PUBLIC RECORD OFFICE
Reference :-
TTIC.O.
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17 PUBLIC RECORD OFFICE, LONDON
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§16. Uniforms.
163. The civil uniform of the first class will be worn by :-
Governor-General of Canada.
Governor-General of Australia. Governor of Barbados.
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British Guiana.
The Cape of Good Hope.
Ceylon.
Gibraltar.
Hung Kong.
Jamaica.
Leeward Islands.
Malta.
Mauritius.
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Natal.
New South Wales.
Queensland.
New Zealand.
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South Australia.
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Straits Settlements.
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Tasmania.
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Trinidad.
Victoria.
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Western Australia
Windward Islands.
High Commissioner of Cyprus.
High Commissioner for South Afriça.
164. The civil uniform of the second class will be worn by
Governors not entitled to wear the first class uniform.
High Commissioner, Northern Nigeria.
Commissioner, Somaliland Protectorate.
Lieutenant-Governors.
Cabinet Ministers of the Dominion of Canada and the Commonwealth
of Australia.
165. The civil uniform of the third class will be worn by officers administering Governments but not holding the rank of Lieutenant-Governor, and may be worn by members of the Colonial Ministry in Colonies having responsible government (other than Cabinet Ministers of the Dominion of Canada and the Commonwealth of Australia) by members of the Privy Council of the Dominion of Canada and by official members of the Privy and Executive Councils of other Colonies.
166. Subject to the sanction of His Majesty, obtained through the Secretary of State on the recommendation of the Governor, the civil uniform of the fourth class may be worn by heads of principal departments not having a seat in the Privy or Executive Councils, and the civil uniform of the fifth class may be worn by heads of subordinate departments and chief assistants in the principal departments; and His Majesty has sanctioned the wearing of the uniform of the fourth and fifth classes by the holders of certain other offices.
167. Private secretaries to Governors or officers administering Governments may wear the civil uniform of the fifth class.
168. No person is entitled without the consent of the King to wear the uniform attached to any office after he has reased to hold that office. Such consent can only be obtained on the recommendation of the Governor made through the Secretary of State. No retired officer will be allowed to wear any other uniform than that which was attached to his office during his tenure of it and 'which he has actually worn,
169. Governors, who at the time of their appointment hold the rank of Admiral in the Royal Navy or of General in the Army, will during their tenure of office continue to wear their naval and military uniforms. Governors not holding such naval or military rank will wear the civil uniform of their class. Governors may, with the special sanction of the Secretary of State, wear the uniform of Lord-Lieutenant at reviews, inspections of naval and military forces, and other similar ceremonies in the Colonies.
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170. A white undress uniform has been approved by His Majesty for use in tropical countries on all ordinary ceremonial occasions by members of the Colonial Civil Service entitled to wear the ordinary civil uniform. The adoption of this uniform in any Colony is left to the discretion of the Governor, but if once adopted its use is compulsory on all such occasions. The ordinary civil uniform will however continue to be worn on the occasions of the celebration of the Sovereign's Birthday, the opening or closing of the Legislature, or at the discretion of the Governor on any other special occasion.
CHAPTER IV.-CORRESPONDENCE.
171. The regulations in Chapter IV. apply to all Colonies and Protectorates, with the exception of Nos. 188, 189 and 190, which do not apply to Colonies possessing responsible government.
§17. Colonial Office.
172. Governors or officers administering governments must address the Secretary of State for the Colonies in all correspondence with His Majesty's Government. Every communication therefore, to whatever public department in this country it may more immediately relate, must be addressed to the Secretary of State for the Colonies, with the exceptions mentioned in regulations 192 to 207.
173. Despatches are classified and should be dealt with as follows:-
(1) Numbered despatches which the Governor is to lay before his responsible advisers or the Executive Council, as the case may be, unless there be some special reason to the contrary, which should be reported to the Secretary of State in a confidential despatch. Such despatches may be published unless express directions are given to the contrary. Circular despatches and despatches from the Secretary of State marked
CC Accounts," Honours," or "Miscellaneous," are to be treated in all respects as numbered despatches, unless also marked "Confidential " or "Secret."
(2) Formal correspondence, such as schedules and records of telegrams, which should not be numbered.
(3) Confidential despatches which the Governor may, if he thinks fit, communicate under the obligation of confidence to his responsible advisers or to the Executive Council, as the case may be. No confidential despatch, either to or from the Secretary of State, may be made public without his permission. The Secretary of State will only publish such despatches if he considers it desirable in the public interest, and will as a rule consult the Governor before so doing.
(1) Secret despatches, the contents of which the Governor is forbidden to communicate to any one without express authority from the Secretary of State,
174. Whenever it may be found necessary to address the Secretary of State confidentially the communication should be marked "Confidential"; but care must be taken that the series of numbered despatches shall contain a full report of all important transactions in the colony so that, should Parliament call for information as to any of these transactions, a connected and complete account of what has taken place may be afforded by such despatches without adding those which are "Confidential." No reference to a confidential despatch should ever be made in a numbered despatch.
175. The Governor will cause the Secretary of State's despatches addressed to himself, as well as copies of his own addressed to the Secretary of State, whether confidential or not, to be deposited in the recognised office of record in the colony or in some other safe building belonging to the Government. Secret despatches must be deposited in the custody of the Governor for the time being and must be handed by him to his successor.
176. The Governor is forbidden to withdraw at any time any despatch or other public document so deposited.
177. The Governor's despatches should be numbered in succession, commencing annually with a fresh series. Each despatch should be confined as much as possible to a single subject. The paragraphs should be numbered and the enclosures noted in the margin. When any Colonial or Imperial law or any previous letters or despatches are referred to, they must be described by their numbers and dates, either in the body of the