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182. In the month of January each year, or as soon after as may be practicable, a complete collection should be published, for general information, of all Acts or Ordinances enrolled during the preceding year, and six copies of such collection of Acts, &c., shall be sent home.
183. Whenever it may be found necessary to address the Secretary of State in a more un- reserved manner than a Public Despatch would admit with propriety or convenience to the public interest, such communication should be marked "Confidential"; but care must be taken that the regular series of Despatches shall contain a full account of all important trans- actions in the Colony, so that when Parliament may call for information as to any of those transactions a clear and connected view of what has taken place may be afforded by the numbered Despatches, without adding those which are "Confidential," and which should not be referred to in the public despatches.
184. It will, however, rest with the Secretary of State in every case to decide whether such "Confidential" Despatches are or are not to be considered and recorded as public docu-
ments.
'.
185. No allowance on account of travelling expenses will be male to any Officer or other person bringing Despatches to this Department, unless the intelligence transmitted be of such a nature as to appear to the Governor to justify the sending it by a special messenger.
186. Every Governor is enjoined to cause the Secretary of State's Despatches, addressed to himself, as well as copies of his own, addressed to the Secretary of State, whether "Confidential " or not, to be deposited in the Government House, if this has been the usual place of deposit for them, or in some other safe building belonging to the Government.
187. Governors are forbidden to withdraw any public document so deposited on retiring from their Governments.
21249
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PUBLIC RECORD OFFICE
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Reference :---
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17 PUBLIC RECORD OFFICE, LONDON
ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC- COPYRIGHT PHOTOGRAPH-NOT TOPage 121
PUBLIC RECORD OFFICE
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| | | | | | | | | | |
C.O-885
Reference :-
17 PUBLIC RECORD OFFICE, LONDON
ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC- COPYRIGHT PHOTOGRAPH—NOT TO
73
182. In the month of January each year, or as soon after as may be practicable, a complete collection should be published, for general information, of all Acts or Ordinances enrolled during the preceding year, and six copies of such collection of Acts, &c., shall be sent home.
183. Whenever it may be found necessary to address the Secretary of State in a more un- reserved manner than a Public Despatch would admit with propriety or convenience to the public interest, such communication should be marked "Confidential"; but care must be taken that the regular series of Despatches shall contain a full account of all important trans- actions in the Colony, so that when Parliament may call for information as to any of those transactions a clear and connected view of what has taken place may be afforded by the numbered Despatches, without adding those which are "Confidential," and which should not be referred to in the public despatches.
184. It will, however, rest with the Secretary of State in every case to decide whether such
"Confidential" Despatches are or are not to be considered and recorded as public docu-
ments.
185. No allowance on account of travelling expenses will be male to any Officer or other person bringing Despatches to this Department,
unless the intelligence transmitted be of such a nature as to appear to the Governor to justify the sending it by a special messenger.
186. Every Governor is enjoined to cause the Secretary of State's Despatches, addressed to himself, as well as copies of his own, addressed to the Secretary of State, whether "Confidential " or not, to be deposited in the Government House, if this has been the usual place of deposit for them, or in some other safe building belonging to the Government.
187. Governors are forbidden to withdraw any public document so deposited on retiring from their Governments.
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74
188. Despatches are classified and should be dealt with as follows:-
1. Numbered Despatches, which the Governor is to lay before his responsible advisers (or the Executive Council), unless there be some special reason to the contrary, and which he may publish unless expressly directed not to do so.
2. Despatches marked Confidential, which the Governor may, if he thinks fit, com- municate under the obligation of confidence
to his Responsible Advisers (or to the Executive Counci!) and may make public, if it should appear to him that circum-
stances
are
not such as to render it necessary that they should continue to be
kept confidential.
3. Despatches marked Secret, which are addressed to the Governor personally, and the contents of which he is forbidden to make known without express authority from the Secretary of State.†
The foregoing instructions apply also to telegrams.
* By Circular, 7th Dec., 1892, formal correspondence, such as records of telegrams, &c., should not be numbered.
↑ See also Circular, 31st July, 1895.