PUBLIC RECORD OFFICE
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Reference :-
CO. 882
6
PUBLIC RECORD OFFICE. LONDON
ALLY WITHOUT PERMISSION OF THE BE REPRODUCED PHOTOGRAPHIC- COPYRIGHT PHOTOGRAPH-NOT TO
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scheme as though it had been in force at the time when he received the substantive post which he was holding on the 31st of August, 1902, or was permanently appointed to an office to which the same salary is attached.
5. Passed Cadets will draw £300 a year, and those who have not received a substantive appointment in class VI. will be allowed to draw £350 after three years' service as a Passed Cadet.
6. Promotion from one class to the next will depend on merit and the occurrence of vacancies rather than on length of service alone. Increments of salary can only be drawn in accordance with the terms laid down in R.-G.O. Circular No. 49 of 1902. The number of years' service on the maximum salary in one class will not count towards earning an increment of salary on promotion into the next higher class, unless the maximum salary in the one class is the same as the minimum in the class immediately above.
7. Sterling salaries will be converted into dollars at a rate fixed on the 15th of each month and based on the average rate of exchange during the preceding thirty days.
8. An officer appointed to act in an appointment of a higher grade will, when the hal salary becomes available, draw half his own salary and half the minimum salary of the appointment in which he is acting.
9. When an officer who has chosen to remain on the dollar scale is acting for an officer who is on a sterling salary, he will receive half the dollar salary of his own appointment and half the existing or notified dollar salary of the post in which he is acting.
Similarly, when an officer on a sterling salary acts for an officer on a dollar salary he will draw half the sterling pay of his substantive post and half the initial rate of salary attached, in the sterling scheme, to the office in which he is acting.
10. It must be particularly noted that all persons serving on agreement are bound by the terms of their agreements and can have no claim to any of the benefits conferred by this scheme.
In the case of many of the professional appointments, the holders may originally be engaged on agreement and, if their service is satisfactory, may, at the option of the Government, be permanently retained and placed on the Pensionable Estab- lishment, but, until the term of the agreement, or a renewed agreement, has expired. or has been cancelled by mutual consent, the officer concerned has no claim on the Government except as provided in his agreement.
11. The Government may at any time abolish any post in appendix A or B, and may temporarily or permanently add a post to either appendix; no officer now in the service of the Government, or who may hereafter join, will have any claim in respect of any such change.
12. It must be clearly understood that the Government is under no obligation to provide free quarters, except in the cases of Residents and those whose duties make it necessary for them to live close to their work.
Officers now in the service will continue to enjoy the privilege on the terms already laid down, but it must not be assumed that every post hereafter created will carry with it a claim to free quarters.
NOTE.-An officer drawing $3,000, whose post is entered on the scheme at £480 or £540 rising to £540 or £600, would come on to the scheme at the minimum sterling rate and draw the first increment after three years' service in his present appointment. An officer on $3,000, who had been five years in his present appoint- ment, would, if that appointment were entered on the sterling scheme at £480 rising to £540, by two increments of £30 each, come on to the scheme at £510 and draw the maximum rate after serving another year in that appointment. An officer on $4,800, whose post appeared on the scheme at £660 rising to £780, could, if he had been in the same office for six years, join at the maximum salary of £780, whereas an officer on $5,400 with two years' service would, with the sterling salary of £900 to £1,020, join at £900 and draw the first increment after a further year's service.
By command,
OLIVER MARKS,
Acting Secretary to Resident-General, F.M.S.
Resident-General's Office, Kuala Lumpur,
December 30, 1902.
(No. H.C. 8064/02.)
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Enclosure 2 in No. 128.
SIR,
Resident-General's Office, Selangor, December 20, 1902. I HAVE the honour to acknowledge the receipt of Your Excellency's letter, No. S. of S. 2609/02, of the 13th December current, enclosing copy of the Secretary of State's despatch, No. 329, of the 24th October last, regarding the scheme of sterling salaries for the Federated Malay States.
2. I note that the proposals of the Secretary of State are to be accepted, and I will communicate to the Director of Public Works Your Excellency's opinion as to the qualifications to be required of officers in the Public Works Department.
3. To give effect to the proposals of the Secretary of State, and to amend the scheme in other minor details, I propose to republish the scheme, and now beg to submit finally amended proof for Your Excellency's consideration and approval. 4. The salary of the Resident-General and the entertainment allowances allotted to that office and to the four Residents have been amended in accordance with paragraph 2 of the Secretary of State's despatch, and a clause has been added to paragraph 1 of the notification covering the scheme to the effect that it is not intended that the Resident-General and Residents shall always be selected from the Civil Service of the Straits Settlements or the Federated Malay States.
5. A "remark" has been added to the "additional appointments" to the effect that a passed Cadet holding any one of them would receive £350 a year after three years' service as a passed Cadet. I notice that the Secretary of State writes of six" additional appointments, but there are only four in the scheme, as the offices of Assistant District Officer, Coast Negri Sembilan, and Assistant Collector of Land Revenue, Larut, were struck out of the scheme in accordance with the terms of Your Excellency's despatch, 239/02.
6. The salary of the boiler-maker has been altered from £200 to £225-£350, by five triennial increments of £25, pensionable after three years' service on agreement.
7. Paragraph 7 of the scheme has been amended by making the rate for the conversion of sterling salaries into dollars a monthly one."
8. The salary of Assistant Engineers has been altered from £360 to £360-£480, by three triennial increments of £40, and that of third grade Executive Engineers raised from £400-£480 to £480-£540, by two triennial increments of £30.
9. The above mentioned amendments are those required in Your Excellency's letter under reply, and I have provisionally made the following additional amendments which appear to be necessary:
:
(1.) It will be necessary to alter the words "date of this notification" to "31st
of August" in paragraph 2 of the notification.
(11.) To amend paragraph 4 in accordance with the decision in the Secretary of State's despatch, 352, of 7th November ultimo (H.C.O. 2580/1902), that the date on which increments should commence to date from would be the date on which the officer was appointed to the post he held on the 31st of August, 1902, or the date on which he was permanently appointed to an office carrying the same salary.
(I.) Paragraph 12 has been omitted as the question as to Widows and Orphans Fund contributions has been settled by Secretary of State's despatch, No. 295, of the 3rd of October last (H.C.O. 2309/02), and the decision that the rate shall be four per cent. on the sterling salary converted into dollars at the monthly rate has already been notified, with retrospective effect from 1st January last, by R.G.O. Circular 85, 1902.
(rv.) Turning to Appendix A, the word "State has been omitted before "Auditor," in accordance with the titles of the recently organised Federal Treasurer, Financial Department as shown in the Federal Estimates; Selangor," has been altered to Treasurer, Kuala Lumpor," and the
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