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All rules made by the Council and any amendment, variation, rescission or suspension thereof shall be entered in a book to be kept by the Secretary for that purpose, and such book shall be open at all reasonable times to the inspection of all members and visitors.
ARTICLE TV-—MBUTINGS,
1. The Annual General Meeting of the Residential and Subscriber Members of the Helena May shall be held in the month of October in each year (commencing with the year 1947) or as soon thereafter as may be possible, at the Helena May on a date and at a time to be fixed by the Council.
2. The Council may whenever they consider it necessary or advisable so to do and shall on the requisition in writing signed by any twenty members forthwith proceed to convene an Extraordinary General Meeting of the whole of the mem- bers or of the Residential Members or the Subscriber Mem- bers according to the nature of the business to be transacted.
A requisition under this paragraph shall state the nature of the business for which the meeting is to be convened and a copy thereof shall be posted in a prominent place in the Helena May together with a copy of the notice convening the meeting,
3. A notice of the convening of the Annual General Meeting and of every Extraordinary General Meeting shall be sent to every member concerned, other than Absent Meru- bers, at her last kuown address in the Colony not less than twenty-one days before the date of such meeting, but the ac- cidental omission to send such notice to any of the members shall not invalidate any resolution passed or any proceedings at anch meeting.
4. Any member desiring to bring any proposal before an Annual or Extraordinary General Meeting shall give notice thereof in writing to the Secretary not less than seven days before such meeting.
5. All decisions of the Annual General Meeting or of an Extraordinary General Meeting shall be arrived at by a majority of the votes of the members present at such meeting but no Residential Member shall be competent to vote on the election of Members of the Council other than the Residential Members of the Council.
6. Twenty members personally present shall be a quorum for an Annual or Extraordinary General Meeting and no voting by proxy shall be allowed.
ARTICLE VAMENDMENT OF THE CONSTITUTION.
1. No proposal for the alteration, amendment or rescission
of the Constitution shall be entertained unless notice thereof
in writing shall have been given to the Secretary not less than fourteen days before the date fixed for holding the Annual General Meeting.
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The notice given to the Secretary shall state the substance
of the proposed alteration, amendment or rescission, and a copy of the notice shall be posted in a prominent place in the Helena May not less than seven clear days before the Annual General Meeting.
On the consideration of a proposal for the alteration, amendment or rescission of the Constitution it shall be com petent for the meeting to consider and decide upon any amendment which may be put to such proposal.
2. No alteration, amendment or rescission shall be made in this Constitution unless the satue shall bave been carrierl by a majority consisting of at least two-thirds of the membersH present at an Anunal General Meeting of the members of the Helena May and voting thereon.
3. No alteration, amendment or rescission of the Con- stitution shall come into operation until the same shall have been approved of by the Governor.
ARTICLE VI-ACCOUNTS.
The Council shall cause true accounts to be kept of the monies received and expended and of the assets, credits and liabilities of the corporation.
The accounts shall be made up to the thirty-first day of December in each year and the Council shall cause a balance sheet containing a summary of the property and liabilities of the corporation to be prepared and audited.
Not less than seven days before each Annual General Meeting printed copy of the Balance Sheet, Profit and Loss Account and Report by the Council shall be sent to every Member of the Helena May except members whose names are on the Absent Members list.
ARTICLE VII-INDEMNITY.
Every member of the Council and every officer or servant of the corporation shall be indemnified by the corporation against, and it shall be the duty of the corporation out of the funds of the corporation to pay, all costs, losses and expenses which any such member, officer or servant may incur or become liable to by reason of any contract entered into or act or deed done as such member, officer or servant or in any way in the discharge of his or her duties and in connection with which such member, officer or servant has not been guilty of any negligence, default, breach of trust or breach of duty whatsoever.