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entitled to exemption for payment of fecs.
In the case of
Government servants or their families the declaration embodied in the Application Form should be signed by the Head or Deputy
The ages Head of Department in which they are associated.
of children claiming exemption should be given.
13. New Registers of foolscap size to replace the existing rough "notebook" type of Registers should be prepared, and designed to cover a period of several years, with provision for insertion of the signing officers' initials and the number
of the duplicate Receipt issued.
14.
It was ascertained that the Chinese Clerk employed in the Passport Office is not a recognized shroff and is not financially secured. As considerable sums are collected and his duties include maintaining the Cash Book, it appears very
desirable that a financially secured officer should be
appointed.
15.
Passports When a supply of Passports are received from the Crown Agents a responsible officer should be detailed
Issues made from Stock to the Passport
to number them.
Office should be in strict numerical rotation.
On receipt of a supply by the Passport Officer, he should verify the numbers and record his receipts in his
Stock Book. The issues therefrom could be posted at
convenient intervals of one week or fortnight. At the close
of each month the account should be closed off and the balanee
on hand carried down.
(SD) P.J.A.HAMILTON.
Assistant Auditor.
8.2.1939.