4
2.2
Sent under cover
of my despatch No.338 of 15th May, 1939.
basis, and to provide facilities for proper check and
control to be exercised over the collection of revenue at
the Passport Office, the following action is recommended.
Registers should be maintained in respect of
(i)
each class of revenue collected, and every
entry in them should be given a consecutive
number, which would coincide with the number
of the relative application form (if any).
(ii) The printed number of the receipt issued for
any fee collected should be entered in the
Register, while the consecutive number of the
application form, etc. (which will be the same
as that recorded in the Register) should be
quoted on the receipt issued.
Adequate cross
references will therefore be provided.
(iii) The officer authorized to sign the Passport
or other document should not do so until he
had signed or initialled the entry in the
appropriate Register and seen the receipt to
which it relates.
This is especially important in cases where
no application Form exists, such as Official Signatures
and the like.
14.
The recommendations are in accordance with the
suggestions made in the attached report with which I
accordingly concur.
15.
With regard to paragraph 12 of the report
Government Circular No.18 of 1st February, 1939, covers
the second point raised, but a ruling would appear to be
required as to the classes of persons to whom Passports
etc. may be issued without charge. There appears to
have been little uniformity in this matter in the past.
It also appears necessary to take steps to
ensure that all the Chinese staff who have financial
16.