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Nanking, China August 23, 1937.
With reference to the arrangement whereby Jardine, Matheson
& Company, Ltd., will act as Receiving and forwarding Agents for the
Aeronautical Commission, it is of the utmost importance that the
relative shipping documents (Bill of Lading, Policy of Insurance,
Packing Lists, and Invoice) for each consignment should be in the
hands of Jardines well before the arrival of each steamer. Without
these documents it is not possible to obtain release of the material
from the ship or wharf. It is of paramount importance that the relative
Huchao (issued by the Nanking Government should be given to Jardines
before arrival of the vessel. This document is essential as proof
that the material is for the National Government, and without this
Huchao the Hongkong Government will not issue a Permit for release
of the material from Hongkong.
All the foregoing documents are usually handed to the
Bank abroad when the drafts under the Letter of Credit is negotiated,
therefore, it is suggested that the Bank's offices in China be instructed
to hand over the documents direct to Jardines, Hongkong, immediately
they are received.
According to Clause IV of the Agreement, the Commission will
establish a revolving credit in Hongkong on which Jardines may draw
for all expenses and their fees. It is suggested that the Commission
address a letter to their Hongkong Bankers in the fax form attached
hereto.