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298
CIRCULAR.
COLONIAL SECRETARY'S OFFICE,
HONGKONG, 10th March, 1875,
Heads of Departments are requested to forward to this Office, at their earliest convenienc
An uniform rule should be established that the Principal and his Sureties should be bound, all intly and severally, in the full amount. Likewise the amount should in future be always expressed
dollars.
I have shown these Rules to Mr. LISTER, who thinks they will do, and I would suggest that Return of all Subordinate Officers in their respective departinents, who are entrusted with moefore being finally approved, a printed copy be sent to each Head of Department, inviting his obser- through whose hands money passes, or who have any considerable amount of stores under their contations. It will be seen that in some cases I propose an increase and in other a decrease in the amount
It is, however, to be kept in mind that any arrangement which may be made for the better preveof security now given. tion of losses arising from the misconduct of Subordinate Officers, in no wise lightens the responsibilit of Heads of Departments, who are ultimately answerable for all moneys and stores connected wi their duties.
A Form of Return is circulated herewith.
5th May, 1879.
(Inl.)
W. H. M., Colonial Secretury.
J. Gardiner AUSTIN,
Colonial Secretary.
RETURN of OFFICERS in VICTORIA GAOL DEPARTMENT who are entrusted with money, through whose hands money passes, or who have any considerable amount of stores under their control.
Name of Officer.
Warden, Alfred Grey, Interpreter, Yip Ling Mui,
Average amount of money passing through his hands monthly
or of stores under his control.
To the Honourable CECIL C. SMITH,
Whether he has given
security and
to what amount.
Remarks.
$100 15
No.
No.
(Signed)
GEO. L. TOMLIN,
Acting Superintenden
Acting Colonial Secretary,
HONGKONG.
(C.S.O. No. 1203 of 1879.)
MINUTE BY HIS EXCELLENCY THE GOVERNOR.
DRAFT REGULATIONS RESPECTING SECURITIES.
1. The security which shall be furnished in future by Officers in the Public Service shall be of the amount and nature specified in the Schedule A hereto attached.
2. The Governor may authorize the deposit of any Monies, Bonds, Title Deeds of Property, Shares, c., as security in lieu of the security prescribed in this Schedule, or may accept a Policy of an approved Guarantee Office.*
3. Except in cases where special directions may be given by His Excellency the Governor, those Officers who have already given security which is not quite in accordance with this Schedule, are not required to renew it until it has become insufficient from some other cause.
4. It will be the duty of the Colonial Secretary to see that Heads of Departments who are required furnish security, have duly complied with that requirement; and to report to the Governor as soon such security has been furnished in proper form.
5. It will be the duty of Heads of Departments to see that all subordinates who are required to fornish security have duly complied with that requirement, and to report to the Colonial Secretary as soon as such security has been furnished in proper form.
6. The names of collateral sureties proposed by any Officer, or any other arrangements proposed
Adverting to my minute of the 6th of September, 1878, (C.S.O. No. 2110), calling for explans tion as to how Lord KIMBERLEY'S instructions, that the Treasurer and some other Officers should gier giving security by the deposit of Title Deeds, Bonds, Shares, &c., shall be submitted for the approval security, had not been complied with, and to the explanations of Mr. C. C. SMITH, Mr. PRICE, Mr. TONNOCHY, I should be glad if the Colonial Secretary and the Acting Treasurer would look in the whole question of the security of Public Officers and report how the matter stands, and what stat should be taken to comply with the Treasury Regulations and the instructions of the Secretary of State
(Signed) J. POPE HENNESSY. 27th March, 1879. Seen (Inl.) W. H. M.
of His Excellency the Governor by the Head of the Department concerned, together with his report ou
the sufficiency of each surety or security.
31
C. M.
MINUTE BY THE COLONIAL SECRETARY.
In compliance with the above directions, I have drafted some rules, which I sent to Mr. MAY consider, but owing to the illness of that gentleman, they have been returned without remarks.
(Inl.) W. H. MARSH,
Colonial Secretary.
21st April, 1879.
FURTHER MINUTE BY THE COLONIAL SECRETARY.
I submit for His Excellency's consideration draft Rules and a Schedule shewing what securitie are now given and what changes I propose for the future. It will be observed that the nature of t security now given is most diverse; in some instances personal security only; in some
personal wit one or with two sureties cach, for separate amounts; and in other cases all, or some only, jointly severally.
7. Security Bonds shall be in the form B hereunto annexed.
8. Security Bonds when duly executed, or deposit receipts for Title Deeds, Bonds, Shares, &c., which have been accepted as security, shall be forwarded to the Auditor General to be kept in his custody and placed in the Vault.
9. Heads of Departments will be held responsible for reporting to the Governor as soon as the alue of any security which has been accepted on their recommendation has been affected by the death insolvency of a collateral surety or by any other cause, and it will be their duty to see that fresh security is furnished in any such case without delay.
10. The Auditor General will, every quarter, cause an examination to be made of the security bonds an his custody with the view of assuring himself that the foregoing regulation has been complied with.
11. When any Officer who is required to give security, obtains leave of absence, the Head of the Department concerned is responsible that the person who shall be appointed as the substitute of such officer furnishes the proper security without delay, and likewise that the outgoing officer renders a
roper account of all monies or stores, &c., in his charge,
(Inl.)
W. H. M.
Bee Circular Despatch of 6th February, 1872, naming Guarantee Offices whose bonds may be accepted.