95
198. Summary of recommendations made in this chapter:
(1) The work of the Organization and Methods Branch, should be advisory.
(187)
(2) The Branch should be responsible direct to the Colonial Secretary.
(188)
(3) The Colonial Secretary should decide on the order in which surveys are
to be made. (189)
(4) Responsibility for approving the purchase of office machines. (189)
(5) When a Department is surveyed for the first time, it should second a responsible officer to the O. & M. Branch for the period of the survey. (190)
(6) The report should be implemented by the officer operating on the
(191)
survey.
(7) Opportunistic assignments and system audits should be conducted by trained Departmental officers responsible to their respective Heads of Departments and obtaining advice and guidance from the O. & M. Branch. (192)
(8) O. & M. officers should attend a course of instruction in London. (194)
(9) Opportunistic assignments for Secretariat and small Departments should
be conducted by the O. & M. Branch. (195)
(10) The Secretariat O. & M. Branch should establish a library. (196)
CHAPTER XI.
CHIEF CLERK
Functions.
199. It was intended that the main duties of the Chief Clerk should be the recruitment, examination, promotion, transfer and supervision of the work of Women Confidential Assistants and clerical staff. He should also supervise the work of all Secretariat registries, office attendants and messengers.
200. He is, however, employed on many other duties, which by their nature assume a degree of importance and urgency. Reference is made later in this chapter on how it is proposed to relieve the Chief Clerk of some of these additional duties which may be performed as satisfactorily and more speedily elsewhere.
Supervision of staff.
201. For this officer to supervise effectively the work of over 1,600 staff scattered about the Secretariat and forty Departments is neither possible nor desirable.
202. It was found that the supervision by the Chief Clerk in the Secretariat was loose and in the Departments negligible.
Responsibility of heads of departments.
203. Heads of Departments are responsible for the efficiency of their Departments and any attempt to divide their authority for controlling or supervising the work of their staff, might, if it were attempted, cause dissatisfaction.