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10. With the appointment of a Clerk of Councils and the reallocation of subjects now held by the P.A.D.C.S., that post should be abolished.
Political Adviser.
11. The work of the Political Adviser should be more closely merged with the Defence Branch. Subjects on home affairs also have a defence aspect and it is there- fore recommended that the main subjects of Political, Defence and Home affairs should be linked to form one branch known as the Home and Defence Branch.
12. The title of Political Adviser should be abolished and the holder of that post should join the two administrative officers in the present Defence Branch.
Establishment Officer.
13. At the time of the survey it was found that the Establishment Officer was almost entirely engaged on salaries revision and this resulted in an arrangement whereby the Assistant Establishment Officers passed some of their cases direct to the Deputy Colonial Secretary.
14. The Establishment Officer should always be kept informed on all major matters affecting his Branch. Matters affecting policy, discipline, appointment, trans- fer and leave of senior officers, and other exceptional cases should be referred by the Establishment Officer to the Colonial Secretary for his information or decision.
15. Detailed reference is made later in this report to the proposed functions of the above mentioned officers.
16. A schedule of the proposed distribution of business is given on Appendix B, and an alphabetical list of subjects is given on Appendix C.
Organization & Methods.
17. A live organization like any other machine requires a periodical inspection and overhaul. New functions are performed, old ones abandoned or attract less work. Procedures and records once thought essential are continued long after they have served any useful purpose. Office appliances and simplified clerical procedures are unknown to the operator or his senior officer too busy with their day-to-day problems to review their organization.
18. For many years some government and business organizations have success- fully employed full time officers specializing in the work of organization and methods. In addition to preventing and rectifying the faults described above, these officers are used to advise on the planning of an organization and its procedures for a new function or project.
19. It is recommended that this Government should establish an Organization and Methods Branch. The staff required should be one Class I Cadet Officer to advise all Departments on matters of organization and methods and he should be assisted by an Executive Officer to operate on assignments inside the Secretariat and in other Departments too small to engage a full time Organization and Methods Officer. The Secretary of State in paragraph 4 of his Circular 1752/2/48, enclosure No. 14 to "Personnel" file No. 8/4518/49, confirms the class of officer required for this work.
20. It may be found later, that the larger executive Departments or groups of Departments may require the appointment of their own full time Organization and Methods Officers.
Designation of Officers.
21. Some Cadet Officers are designated Assistant Colonial Secretaries and others as Assistant Secretaries and as Extra Assistant Secretaries of the Branches to which they are attached. All these officers should be known as Assistant Secretaries and dis- tinguished by a number in accordance with the Distribution of Business List (see Appendix B). The numbering of Assistant Secretaries should be for the convenience of reference only and not to indicate seniority.