183
10. The net Expenditure sub-heads will be included in the Estimates in the following form :-
Unallocated Stores-
Purchases, freight and other charges
£
Deduct value of stores to be issued to
other sub-heads and services
£
(Net expenditure)
The actual figures for the year will be shown in the same detail as an inset in the annual statements of expenditure under sub-heads.
11. While the cash position would not be affected by the immediate transfer to votes of the present balances of the Unallocated Stores Suspense Accounts, this step would entail comparatively large votes in the case of Colonies where the stocks held are heavy in relation to expenditure of stores, and if you so desire, the course may be taken of debiting fresh purchases and charges to votes and crediting issues and sales to the existing Suspense Stock accounts until they have each been completely liquidated, when credits to the expenditure sub-heads would commence. If the existing Suspense Account balances are transferred immediately to Votes, provision will be made as separate items under the relative sub-heads and not as part of the purchases, etc., items of the year.
12. Under the procedure described in the foregoing paragraphs, only a net sum will be included in the Appropriation Law and in the General Warrant, but it is to be expected that, at certain times of the year, the purchases, etc., of stores will temporarily outrun the recoveries from issues by more than the net sum voted, and I give my approval for the issue, without prior reference to the Secretary of State, of such Special Warrants as may be necessary to authorize the expenditure of the gross amount of purchases and charges shown on the Approved Estimates, the general limit fixed by the Secretary of State under Colonial Regulation 265 (1) (a) being waived in the particular case of the Unallocated Stores sub-heads. Amounts authorized by you under this sanction will be included in the periodical Schedules of Additional Pro- vision.
13. The General Revenue Balance Account will exhibit the balance available for appropriation, and will replace the present running Surplus and Deficit Account as the balance of the Statement of Assets and Liabilities. It will first be opened with the balance of the existing Surplus and Deficit Account at the close of the previous financial year, and at the close of the current year there will be transferred to it (1) the balance of the Surplus and Deficit Account for the current year and (2) the net appreciation or depreciation of the investments referred to in the second paragraph of Colonial Regulation 275. No other entries will in any circumstances be made in the General Revenue Balance Account. All statements of Assets and Liabilities will show the balance of the Account in the following form either as an inset or as an appendix :-
General Revenue Balance-
Balance (1.1.1937)
Add or deduct Surplus and Deficit
Account (1937)
£
£
Add or deduct appreciation or depreciation of
investments (1937)
Balance (31.12.37)
Ho
£
£ (X)
The item (X) will be included only, in the Statement rendered at the close of the
financial year.