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1. Before final acceptance of the tenders, tenderers must be prepared to forward to the Government Analyst on demand, samples of the Coal offered.
2. The origin and name of the Coal should be stated in each case.
The prices quoted should include delivery charges to destination.
Free storage will not be provided.
Information as to the places of delivery may be obtained at the Harbour Office.
3. The rebate on supplies falling below standard shall be based on calorific value of the Coal.
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4. Prices quoted should be on the basis of current rates of freight and insurance. The contract to be signed will provide for the variation of the price in accordance with any increase or reduction in freight and/or insurance and will include a clause in the following form :-
The prices payable under this Agreement are based on the charges for freight and insurance current at the date of this Agreement. If there shall become effective after the date hereof and before the expiration or sooner determina- tion of the term of this Agreement auy increase or reduction of the charges for freight and/or insurance, the prices payable under this Agreement shall be increased or reduced conformatively with such increase or reduction PROVIDED ALWAYS that the Government shall be at liberty in the event of any increase in the charges for freight and/or insurance becoming effective as aforesaid to determine this Agreement upon giving to the Con- tractors one Month's notice in writing and such power of determination shall be without prejudice to any other powers of determination which may accrue to the Government under any of the provisions of this Agreement.
5. No tender will be received unless the person tendering produces a receipt to the effect that he has deposited in the Colonial Treasury the sum of $500 as a pledge of the bona fides of his offer, which sum shall be forfeited to the Crown, if such person refuses to carry out his tender, if accepted.
The successful tenderer will be required to sign a formal contract and to give security in the sum of $12,500 in cash, or a proportional part thereof if a tender is accepted in part, to be deposited with the Colonial Treasury for the due and faithful performance of the terms of such contract.
6. Forms of tender and further particulars may be obtained on application to the Harbour Office.
7. The Government does not bind itself to accept the lowest or any tender, aud shall be at liberty to accept a tender in whole or in part.
6th October, 1937.
J. B. NEWILL, Harbour Master, &c., Government Coaling Officer.
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