Any
in his
his official capacity should be dealt with in the same way. gifts or souvenirs presented during a sponsored visit (or any other visit) undertaken by an officer in his official capacity should be dealt with as outlined in paragraphs 23 - 25 above.
29.
Where an officer is offered sponsorship to make a visit in his private capacity, he requires special or general permission under the Acceptance of Advantages (Governor's Permission) Notice 1992 to accept the passages, hotel accommodation, etc. provided. Departments should ensure that officers seek special permission where the advantages offered are not generally permitted under the Notice. By private visit, it means that :-
(a) the officer undertakes the visit while on leave;
(b) it is in no way perceived as "representing" the Hong
Kong Government;
it is not funded by Hong Kong Government; and
(c)
be undertaken by the individual even if he
(d) it would
would be
were not a Hong Kong Government official.
Sponsorship offered on the basis of an officer's expertise in his professional field would normally fall within this category.
Distribution of the Notice
30.
retention,
Departments
are requested to send to every officer for his including officers on leave or on secondment to voluntary other organisations, a copy each of Civil Service Branch Circular No. 18/92
18/92 on "The Acceptance of Advantages and Entertainment", together with its annexures :-
or
Notice 1992 (Annex A);
(a) the Acceptance
Advantages (Governor's Permission)
(b) Section 4 of
(Annex B);
the Prevention of Bribery Ordinance
(c)
(d)
Section 10 of the Prevention of Bribery Ordinance
(Annex C); and
Civil Service Regulations 431
of entertainment (Annex D).
31.
its
the future
435 on the acceptance
Copies of Civil Service Branch Circular No. 18/92 and annexures should also be given to all newly-appointed officers in as soon as possible after appointment, and a note that this has been done should be made on their personal
personal files. Departments are requested to contact the Civil Service (Tel. No.: 810 2423) for additional copies.
Branch
Amendment No. 2(23)
193