CONFIDENTIAL
Retention of U.K.-Related Application Records/Files
(P.3 of 4)
Retention of Records
Reference
Type of Application/files
U.K. Requirement
Current storage arrangement
Para. 2(e)
(i) Issue, renewal and
endorsement of UK passports.
12 years for issue and child) addition.
}
7 years for renewal.
}
2 years for endorsement.
).
Kept permanently in microjackets since 1.8.78
Stagnant files from 1963 to 1978 remain in paper form.
Para. 2(f)
Para. 2(g)
(ii) Issue, renewal and
endorsement of UK Certificates of Identity.
(i) Issue, renewal and
endorsement of other British Dependent Territories passports, Commonwealth passports and certificates of Identity.
(i) Assistance to HK passport
holders outside IIK.
(ii) Issue of letters of recommendation.
(iii) Offer of assistance to
distressed British
subjects in HK.
(iv) Attestation of declaration
from UK electors.
- Kept permanently in microjackets since 1.8.78
-
Stagnant files from 1963 to 1978 remain in paper form.
}
- Kept permanently in microjackets since
1.8.78.
-
Minimun 6 years
}
1)
CONFIDENTIAI
- Stagnant files from 1963 to 1978 remain in
paper form.
- For applications finalized on or after
23.5.88, kept permanently as paper files.
Kept permanently as paper files since 23.7.86.
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