Mr Augustine K Chui JP Director of Urban Services Urban Services Department 12th Floor, West Wing. Central Government Offices
11 Ice House Street Hong Kong
2
June 1986
MAINTENANCE OF COMMONWEALTH WAR CEMETERIES AND MEMORIALS IN HONG KONG.
To take account of gradual changes in practices over the years, I am writing further to the Commission's letter of 17 May 1954 reference CM/1/75 (copy attached for ease of reference), to suggest that the arrangements under which the Director of Urban Services now acts as the Commission's local representative in regard to the care and maintenance of the Commonwealth war cemeteries, graves and memorials in Hong Kong should be comprehensively recorded in the following revised form.
2.
The local arrangements for the conduct of the Commission's affairs shall henceforth be as follows:
a. The Director will be responsible for the day to day control of Commission staff including payment of remuneration) and for the overall supervision of the war cemeteries, graves and memorials in accordance with the instructions of the Commission as notified from time to time.
b. The Director will be authorised by the Commission to spen specific sums of money on specified items, seeking competitive
In addition, the tenders when requested by the Commission. Director may authorise expenditure up to the local equivalent of £300 without prior authority in an emergency, notifying the Commission as soon as possible after the event.
C The Director will submit statements of accounts monthly to the Commission.
mission any
d. The Director will immediately report to the C event or proposal which may adversely affect the war cemeteries, graves or memorials or their surrounds.
. The Director will operate, by the joint signature of not fewer than two officials nominated by the Director and approved oy the Commission, a banking account in the Commission's name with the long kong and Shanghai Banking Corporation to which the necessary funds will be remitted from time to time.