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162432
MDHOAN 786
ACTING HEAD OF NEWS DEPARTMENT
CONFERENCE OFFICER (ADMIN MATTERS ONLY)
TELEGRAMS ADDRESSED 'FOLLOWING FOR SECRETARY OF STATE'S PARTY' SHOULD BE CIRCULATED TO ALL OF THE ABOVE. TELEGRAMS ADDRESSED QUOTE FOLLOWING FOR PRIVATE SECRETARY UNQUOTE SHOULD BE DISTRIBUTED INITIALLY TO BOTH PRIVATE SECRETARIES AND PERSONAL ASSISTANT. TELEGRAMS ADDRESSED TO INDIVIDUALS IN THE PARTY SHOULD NOT BE GIVEN ANY DISTRIBUTION WITHIN THE PARTY WITHOUT THE PRIOR CONSENT OF THE PERSON TO WHOM IT IS ADDRESSED. TELEGRAMS IN THE FOLDERS SHOULD BE SECURED BY TAGS. THE NORMAL EMBASSY/ GOVERNMENT HOUSE DISTRIBUTION IS NOT REQUIRED UNLESS OF WORLD OR VISIT INTEREST. WE WILL CONSULT THE PRIVATE SECRETARY AS TO WHAT CATEGORY OF TELEGRAM HE WISHES TO BE WOKEN UP FOR DURING THE NIGHT (USUALLY FLASH OR IMMEDIATE DESKBY).
6.
HOTELS
IT IS ALWAYS HELPFUL IF SOMEONE FROM THE EMBASSY/GOVERNMENT HOUSE CAN REGISTER OFFICIALS BEFOREHAND AT HOTELS. THIS IS ALWAYS APPRECIATED BY THOSE OFFICIALS WHO MIGHT NOT GET TO THEIR HOTEL
ROOMS UNTIL LATE EVENING. CONFERENCE OFFICER WILL BRING DELEGATIONS' PASSPORT DETAILS. THE ROYAL MILITARY POLICE USUALLY DELIVER CAND COLLECT LATER) HEAVY LUGGAGE DIRECT TO THE BEDROOMS.
ROOM NUMBERS SHOULD THEREFORE BE OBTAINED BEFOREHAND. 7. COI SUMMARIES AND UK NEWSPAPERS
A) THE COI DAILY PRESS SUMMARY WILL ARRIVE EARLY EACH MORNING AND SHOULD BE CIRCULATED WITH THE FIRST DISTRIBUTION OF TELEGRAMS TO THOSE LISTED IN PARAGRAPH 5 ABOVE (BY 0700 HOURS OR EARLIER, IF DIRECTED).
B) WE WILL ARRANGE FOR THREE SETS OF UK NEWSPAPERS TO BE FLOWN OUT UNDER THE AUSPICES OF THE NEWSPAPER PUBLISHERS ASSOCIATION. WE WILL SEND DETAILS OF FLIGHT AND WAYBILL NUMBERS AS SOON AS THESE ARE KNOWN. GRATEFUL IF YOU COULD LET US KNOW IF THERE WILL BE ANY DIFFICULTIES GETTING THESE CLEARED THROUGH CUSTOMS QUICKLY.
8. SAFEHAND
ARRANGEMENTS SHOULD
THE RMPS WILL CARRY OUT THE SAFEHAND RUNS. HOWEVER BE MADE FOR ANY TELEGRAMS RECEIVED PRIOR TO THE PARTY'S ARRIVAL TO BE IMMEDIATELY AVAILABLE TO THE PRIVATE SECRETARY, IE BROUGHT TO THE AIRPORT IF THE CONTENT SHOULD BE SEEN URGENTLY AND
THE PROGRAMME IS SUCH THAT THEY WOULD NOT OTHERWISE HAVE AN OPPORTUNITY TO SEE THEM FOR SOME TIME.
9. FINANCE
A)
SPECIFIC INSTRUCTIONS ON THE SUBSISTENCE ENTITLEMENT WILL BE
GIVEN ONCE THE ACCOMMODATION ARRANGEMENTS HAVE BEEN FIRMED UP. FOR YOUR GUIDANCE, MEMBERS OF THE PARTY WHO ARE GUESTS OF
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