ADMINISTRATION IN CONFIDENCE
COVERING CONFIDENTIAL
INFORMATION (Section 5)
12.
This function at the JLG is handled by staff based at the British Trade Commission, Mr Osborne (DS6), Senior Information Officer, and his deputy, Mr Henderson (DS7D).
REGISTRIES AND COMMUNICATIONS (Section 11)
DS10
Registrar
Miss L Keatley
Registry
13.
on
The Registry load is very small and amounts to barely 20% of a job. Correct registry procedures are followed but it seemed to us that an unnecessary number of Secret papers were retained old files. We recommend that the Post undertake a rigorous
of non-current files to ensure only relevant papers
weeding retained.
14.
have
a
are
we
registry
the
In our Report on the British Trade Commission (BTC), identified
need for
classified UK-based assistance as well as occasional UK-based reinforcement of Management Section. We recommend at least 50% on average of the DS10 in JLG be allocated to BTC for registry and management duties. Occasionally there will be a requirement for the
to devote more time to JLG eg. Registrar
sessions prior to JLG and when the session is in Hong Kong. But clearly even then it is far from being a full-time job, particularly when the JLG S2, who is also not fully occupied, is available (see para 17 below).
will officer
be key to
utilisation of the DS10 proper Management. In our Report on the BTC we are recommending the line manager should be the DS6 Management Officer who should ensure that both JLG and BTC needs are balanced and efficiently met.
The
that
15.
We
the recommend
DS10
Registrar
training receive
in
accounts.
Communications
16. Telegram traffic is routed via the Government
7
ADMINISTRATION IN CONFIDENCE
COVERING CONFIDENTIAL
House
/Communications