CONFIDENTIAL
APPENDIX 8 TO ANNEX C TO
JTP 1
(9TH REVISE)
EVACUEE ADMINISTRATION ON BOARD HANDLING OF EVACUEES - AIDE MEMOIRE
REGISTRATION/DOCUMENTATION
1. Be prepared for a large number of evacuees; assemble a good stock of registration forms and a sizeable registration team (eg: 1 WO/CPO in charge, 3 'registrars' and one person to compile data from the completed forms).
2.
Rope off the area near the registration desks so that a physical 'flow-path' is created for evacuees to follow. The aim is to ensure that no one avoids registration and that those who have already been registered cannot mingle, or get confused with, those waiting to be registered. Ideally this should be part of an overall one-way system which takes evacuees from the point of embarkation to their eventual accommodation. Polite but firm sentries are a great help.
3. Make separate arrangements for registering casualties who have been taken direct to the Sick Bay or casualty station.
4. Obtain the services of members of the Ship's Company with language abilities to act as interpreters. Alternatively, co-opt any of the evacuees who speak English to stay in the registration area to interpret for other evacuees of the same nationality.
5. Post a number of 'security sentries' whose job should be both to act as guides and to prevent theft or damage. (This task is almost certain to require assistance from outside the ship's Supply Department).
6. It is important that evacuees should have their passports with them for the registration process. They should, if at all possible, be warned of this by the boats crews before leaving the 'beach' so that passports are not left behind in baggage. Similarly, evacuees should be advised to extract their passports before leaving baggage at the baggage dump on board.
7. Complete a registration form for each adult (see paragraph 44).
8. When dealing with evacuees from many different nations or religions it may be difficult to separate forenames from surnames and the use of the term 'christian name' may be very misleading. It is best to ask for the family name or father's name in order to ascertain which is the surname.
9. Personnel working for United Nations organisations carry UN passports and they are entitled to use these at the port of disembarkation. A note of actual nationality should, however, be made against the list of UN evacuees. Beware the similar titles of some states; for example, it is easy to confuse the German Democratic Republic with the Federal Republic of Germany (especially since the passports for both are similar).
C8-1 CONFIDENTIAL